Governance Administrator

We have a fantastic opportunity for a Governance Administrator join our team based nationally with flexible working.This is a full time, permanent position.

The salary on offer is up to £29,000 per annum (depending one experience).

**About the role**:
The role of the Governance Administrator is primary to work closely with the Company Secretary and Deputy Company Secretary to ensure effective and efficient functioning of the Board, its committees and on other aspects of the company secretariat service.

**What you will bring to the role**:

- Set up Board, Committee and other governance related meetings, including the governance calendar.
- Work with colleagues across the organisation to ensure the smooth running
- of Board and Committee meetings.
- Manage the logistics for Board and Committee meetings which will range from remote, hybrid and in-person meetings.
- Liaise with Executive Assistants and senior colleagues to prepare agendas and papers, ensuring deadlines are met, collating and distributing papers.
- Take formal minutes of the Executive Committee as required and ensure the actions are updated and tracked.
- Liaising with the Senior Leadership Team to ensure that actions are followed up and that cross functional liaison has taken place before papers are submitted to the Executive Committee_._
- Manage the paper outcomes schedule for the Executive, Board and Committees.
- Organise the associated logistics for the bi
- monthly Board meetings, including booking meeting rooms/venues, arranging lunch and pre-Board dinners, including liaising with Board directors.
- Maintain forward agendas for Board and Committees and ensure they are reviewed by the respective Lead Executive Director.
- Ensure that governance pages on our website and intranet (‘Hub’) are kept
- up to date.
- Set up and ensure documents and folders are well maintained and filed efficiently and securely in the organisation’s systems.
- Set up meetings for induction of new non-executive directors and appraisal meetings.
- Make arrangements as required for non-executive director training.
- Process the non-executive director expenses and book travel and accommodation for non-executives as required.
- Complies with Company policies and procedures and put forward any suggestions for change if appropriate.
- This job description is a summary of the key tasks and the post holder may be required to undertake other appropriate duties or responsibilities required by the line manager and commensurate with the post

**What we can offer you**:
We understand how important life is outside of work so, as well as a competitive salary we will also offer:

- 27 days annual leave+ 8 days bank holiday with the option to buy additional weeks leave.
- A Smarter Working Policy, empowering you to choose the location of how and where you work according to your daily activities.
- Training and development opportunities, providing opportunities for our colleagues to develop and progress their careers at all levels through our Professional Excellence Framework.
- Company-wide Colleague Referral Scheme
- SMART Pension contribution into which the company will contribute up to 6%
- A range of flexible benefits including NHS retail discounts and Cycle to Work Scheme.
- We have a great Colleague Assistance Programme and offer support for all areas of life.

**An organisation with a passion**

We are an organisation with a passion for giving back. Putting money back into the NHS, raising £150,000 over 3 years for our charity partner Young Lives vs Cancer, supporting colleagues to volunteer within their local communities, and being committed to creating a sustainable working environment on our pledge to become net zero carbon by 2050. We understand that it’s important to feel like the work you do is having a meaningful impact on society, and through our approach to being a responsible business, we make sure that every colleague is given the opportunity to make a difference.

We celebrate diversity, and we are working hard to create an inclusive environment where people love to work and can fulfil their potential.

For full details of the role, please see the attached role profile.