Document and Data Systems Controller

**About Us**

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

**Description**

**Your new role**

Controlling the Lifecycle of Class 222/810 and TMC Documentation and data system management including the Administration of all Electronic Document Management Systems. General TMC administration and reception.
- Control the lifecycle of all Class 222/810 and TMC related documents and be the focal point for all technical updates.
- Manage and standardise the process workings and data entry points of the four Team Administrators in the maintenance teams.
- Populate, control and administer all Electronic Document Management Systems (e-DOCS, SinglePoint, Sirenum SOROS etc)
- Manage and maintain the interface between the Maintenance Management System (SAP) and EDMS
- Manage all ESCROW accounts and data deposits
- Responsible for All Super User support on SAP, including testing of data fixes and service releases
- Responsible for All Super User support on e-Docs
- Responsible for All Super User support on SinglePoint/Sirenum
- Responsible for All Super User support on SOROS
- Monitor and control EDMS to limit duplicates and miscategorising of documentation and promote standard formatting.
- Formalise and drive continuous improvement of document process management in compliance with business wide standards
- Manage periodic reviews of internal documents, processes and procedures
- Manage document updates in accordance with business wide updates as issued
- Manage the Continuous Improvement Feedback Forum
- Responsible for management of standardised process and format for all electronic storage
- To arrange and manage meetings including the production of meeting minutes for all TMC Management, JNC and Planning meetings.
- Manage the correct levels of stationery and Kitchen supplies
- Providing general administrative support as required
- Collating information and compilation of period reports and presentations as reqired
- Assist the TMC manager as required.

**About you**

**Essential**

**Licences / Competences**
- Previous document control/ office management experience
- Advanced IT skills - typically Excel, Word, Adobe & PowerPoint.

**Qualifications**
- Experienced based or
- Level 3 Management/ Team Leadership

**Behavioural**
- Good written and verbal communication skills
- Able to represent Hitachi in a professional manner at all times
- Respect for confidential information
- Good team worker

**Desirable**

**Licences / Competences**
- Rolling stock maintenance processes experience
- Knowledge of railway operating procedures
- Any relevant SSHEQ qualification
- Knowledge of SAP Sirenum Sharepoint SAP, Singlepoint & SOROS

**What we offer**

We value the importance of all of our employees, if you would like to join our fantastic organisation you could be entitled to:

- Competitive salary
- Annual Performance bonus paid on discretionary basis.
- 25 days holiday
- Pension scheme with contributions up to 9%
- Private medical insurance
- Personal Accident insurance
- Group Income protection
- Group Life Insurance
- Employee Assistance Programme

We also offer additional perks for you to choose from within a flexible plan that will meet your specific needs and lifestyle.

**At Hitachi Rail, there is a place for everyone. **We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. **It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.