Conference & Events Administrator

**Conference and Events Administrator**

**Salary: **£22,192 to £23,672 dependant on hours (Full time equivalent £27,000)

**Location: **Cambridge, St Edmunds College

**Contract type**: Permanent, Part time (30 to 32 hours, Monday to Friday 9am to 4pm)

Do you have experience in Conference or Events administration and want to improve your current skill set?

If so the role of Conference & Events Administrator at St Edmund’s College allows you to work in a supportive, friendly organisation whilst learning great new skills and embracing exciting challenges.

Job responsibilities
- Support the Conference & Events Manager in the sales, marketing, co-ordination and delivery operation for both internal and external events including summer schools.
- Provide administrative support for event management for all events (including external catering events). Ensuring the service is operated within legislation and College Policy.
- Maintain accurate and up to date records of event and room bookings in the room booking systems including being a point of contact for ‘event rooms’
- Collect and record costs and income to support budget keeping and preparation of invoices i.e. financial management
- Liaise and coordinate all events with the Catering Manager, Facilities and Accommodation Manager, IT Manager and Head Porter as directed by the Conference & Events Manager.
- Support the Steward and Fellow Stewards in coordination of formal dining events through the Dinner Booking System
- Work with colleagues to share best practise and ensure policies are adhered to
- Ensure the upkeep of the College, report any problems as necessary and help to keep the College litter free.
- Suggest and implement new ways of working and ideas, be an advocate for Continuous Improvement.
- Adhere to Health and Safety policies and procedures
- Complete ad hoc tasks as required

**Experience**
- Previous experience in a similar role
- An understanding of and experience in delivering good customer service
- Previous administration and coordination experience in a complex environment - desirable.
- Previous experience of referring to and complying with legislation and regulation - desirable.

**Skills**
- Able to build and maintain good stakeholder relationships through a trust-based approach
- Thrives in deadline and time pressure environment
- Positive and proactive approach to engagement with customers ensuring excellent customer satisfaction
- A good communicator, with appropriate diplomatic and political skills.
- Computer literate with the experience of using in-house systems
- Excellent attention to detail and accuracy
- Flexible, with the ability to quickly & efficiently problem solve and implement changes (e.g. to conference plans), sometimes in a pressurised environment.
- Excellent organisational and time management skills
- Looks for ways to continuously improve processes and procedures and be able to articulate these to others clearly
- Experience in using a range of Audio-Visual equipment for event setup - desirable.
- **If you feel that you fit most but not all of the above criteria, we would still love to hear from you. **_

**As well as a great salary and friendly team you will also receive**:

- Working daily allowance for food and drinks*
- Free car parking (where available)
- 25 days holiday plus bank holidays (increasing with length of service)
- Generous pension contributions
- Discounts at restaurants, shops & more
- Outdoor gym
- Death in service
- Access to LinkedIn Learning & Business Disability Forum

**About St Edmund’s College**

St Edmund’s College is one of the 31 constituent colleges of the University of Cambridge. Our vibrant student body is made up of around 420 post-graduates and 130 mature undergraduates. With over 260 senior members - academics working at the cutting edge of their field or eminent members of their profession - and around 90 staff, you will be joining a dynamic and growing College with an ambitious vision for our role in shaping the future of higher education and collaborative research.

**Job Types**: Part-time, Permanent

Pay: From £27,000.00 per year

Expected hours: 30 - 32 per week

Additional pay:

- Bonus scheme

**Benefits**:

- Additional leave
- Company pension
- Employee discount
- Free parking
- Life insurance
- On-site parking
- Sick pay

Work Location: In person

Application deadline: 01/09/2024