Business Support Officer/personal Assistant

**Details**:
**Reference number**:

- 241402**Salary**:

- £25,011 - £30,339- per annum (pro rata)**Grade**:

- Executive Officer**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support
- Business Management and Improvement
- Other**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of posts**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Chilton, South East England, OX11 0RQAbout the job

**Summary**:
Working in a friendly but pressured environment, the post holder will provide day-to-day administrative and/or dedicated PA support to the Dosimetry Services Department, act as PA to the Head of Department and provide administrative support to the Radiation, Chemical and Environmental Hazards Directorate. They will maintain effective working relationships with a variety of stakeholders both internal and external to the organisation.

The post holder will work with mínimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties. They may work with colleagues who are based across the country at different sites and/or who work remotely.

**Job description**:

- PA support to the Head of Department
- Administrative support to the Department
- Project support
- Financial and resource management
- Complex travel booking
- Handling sensitive personnel data

**UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.**

**Responsibilities**:
**PA SUPPORT**

Provide dedicated comprehensive PA support to of one or more individual senior members of the directorate as requested. This may include:

- Diary management
- Booking complex travel arrangements
- Preliminary drafting of correspondence on the manager's behalf and/or preparing presentations
- Carrying out basic research

**ADMINISTRATIVE SUPPORT**
- Provide comprehensive administrative support to teams across the Directorate
- Lead and act as a central coordinating point of contact for a range of business administration activities. This will include delegated lead responsibility for certain corporate function processes. For example, compiling and updating health and safety risk assessments or reporting of sickness absence and preparing and submitting returns on behalf of the team as required.
- Responsible for the organisation of meetings and events and production of reports, papers, minutes and updating action logs as required. This will include providing secretariat support to teams and other internal meetings and networks as required.

The above is only an outline of the tasks, responsibilities and outcomes required of the role. You will carry out any other duties as may reasonably be required by your line manager.

The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the division and UKHSA.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Working Together
- Developing Self and Others
- Managing a Quality Service
- Delivering at Pace

**Technical skills**:
We'll assess you against these technical skills during the selection process:

- IT skills and advanced Microsoft Office experience, including Word, Outlook, Excel, PowerPoint.

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Security**:
- People working with government assets must complete basic personnel security standard checks.**Selection process details**:

- This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Technical skills.**SELECTION PROCESS**

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Technical skills.

This should outline how you consider your skills, experience and achievements, provide evidence of your suitability for the role, with particular reference to the essential criteria outlined.

STAGE 1 - APPLICATION & SIFT:
If you are successful at this stage, you will progress to interview

STAGE 2 - INTERVIEW

All applicants that progress to interview will be assessed against a mixture of Behaviours, strengths and technical skills

The Behaviours tested during the interview stage will be:

- Working Together
- Developing Self and Others
- Managing a Quality Service
- Delivering at Pace

The Strengths tested during the interview stage will be:
**_ Efficient, Inclusive, Organiser, Precise, Service Focused, Te