Self Employed Property Administrator

1 week ago


Totnes, United Kingdom Best Western The Dartmouth Hotel, Golf and Spa Full time

Dartmouth Green Ltd is a management company that is responsible for 19 self catering lodges situated on the Dartmouth Hotel Site at Blackawton, Nr Totnes.

7 Lodges are owned by The Dartmouth Hotel, and the remaining lodges are all privately owned by individuals.

We are now looking for a part time Property Administrator to manage the company, on a self employed basis.

Duties as follows
- Set the annual budget and recharge all lodge owners with their annual service costs and sinking funds
- Arrange and recharge annual insurance premiums
- Pay and recharge quarterly electric bills for pump houses.
- Invoice lodge owners for any other ad hoc charges that they may incur.
- Maintain Dartmouth Green Bank account including monthly bank reconciliations.
- Pay monthly suppliers (Approx. 2 Regular monthly payments and 12 Quarterly Payments )
- Chase Lodge owners for any unpaid invoices
- Complete conveyancing forms and liaise with lawyers in the event of any property sales, to include the cancellation and/or transfer of share certificates.
- Complete year end accounts and once authorised by Directors, submit in a timely manner to Companies House.
- Balance the annual budget back to actual spend and return any surplus to lodge owners or issue additional charges to cover any deficit.
- Maintain Companies House information including annual confirmation statement.
- Maintain Company registers and share information
- Liaise with lodge owners as first point of contact for any queries.

The company has no employees. Any work undertaken on behalf of Dartmouth Green is carried out by Self employed contractors. Currently The Dartmouth Hotel Course manager oversees any work needed relating to grounds and outdoor space., for which he submits an annual invoice. There is also a gardener (managed by The Dartmouth Hotel Course manager) who submits a monthly invoice. Other regular invoices include any recharges for maintenance etc, quarterly common water bills and Ground source heat pump maintenance charges.

**Job Types**: Part-time, Permanent, Freelance

**Salary**: £12.00-£15.00 per hour

**Benefits**:

- Casual dress
- Flexible schedule
- Gym membership
- On-site parking
- Work from home
**Experience**:

- Property Management Occupations: 1 year (preferred)
- Property Management: 1 year (preferred)
- Customer service: 1 year (preferred)



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