Property Administrator

20 hours ago

Ipswich, United Kingdom Cephas Care Ltd Full time

**Property Administrator for our Property Services Department**

This position will be based within our Property Services Department working as part of a developing team to provide efficient and accurate admininistration support to the department including working closely with the Director of Business Development. This is a great opportunity to join an evolving company in Suffolk.

**Hours of work**
- 25 hours per week, within Monday - Friday; 8.00am - 5.00pm.

**The main duties of the Property Administrator are**:

- Answering internal and external phone calls regarding maintenance.
- Responsible for sourcing and ordering maintenance supplies, parts and materials, PPE and tools at best value and coordinating deliveries.
- Sourcing and sending out quotes for required works to senior managers for authorisation.
- Updating and maintaining of records and spreadsheets for servicing and maintenance jobs.
- Invoicing, using the purchase order system, coding purchases, and working closely with the accounts team.
- Filing paperwork efficiently and regularly.
- Production and administration of maintenance invoices.
- Liaise with customers and arrange for site visits to be completed on time.
- Plan maintenance jobs and delegate to our Maintenance Operatives ensuring they have the information necessary to be able to deliver an excellent service to our customers.
- Arrange external contractors for regular serving, call outs and other requests outside our own team’s skillset and ensure that they have the information necessary to be able to deliver their service to our customers.
- Be responsible for the renewal of maintenance contracts.
- Chase maintenance quotes.
- To book parts, tools, and equipment in and out maintaining records and minimising waste and costs.
- Complaint handling.

**Proven and excellent experience in the following skills**:

- All round administrative tasks.
- Time management.
- Organisation.
- Computer literacy (word, outlook, excel) and databases.
- Previous customer service experience.
- Ability to work in a high-pressure environment.
- Ability to work on own as well as part of a team.
- Efficiency and use of own initiative is imperative to this role.

If you would like more information, please contact the recruitment team on 01473 322600.

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