Temporary Administrator

8 hours ago

Sutton, United Kingdom Office Angels Full time

**Temp Administrator**

**Location: Sutton**

**Salary: £11 - £12 p/h DOE**

**Hours: 8:30AM - 4:30PM**

**Duties & responsibilities to include**:

- Greet all students, staff and visitors in a polite, friendly, professional manner.
- Co-ordinate safe entrance and exits of all students, staff and visitors, at all entrance doors ensuring they are signed in and out and that no unauthorized person gains access.
- Interact with students with learning difficulties/disabilities sensitively and flexibly.
- To maintain information in a confidential manner.
- Sign for, check and distribute deliveries/post managing the special/recorded delivery system, recording and filing as appropriate. Deliver urgent letters to the postroom when necessary.
- To handle office diaries and be responsible for managing room bookings as well as monitor general stock levels and stationery and order according to demand.
- Support the corporate teams with general administrative duties as directed by the PA Team Manager and the Governance Manager.
- To be responsible for ensuring that the kitchen is kept clear and refreshment supplies are maintained, ordered as needed and to make refreshments for visitors.
- Work with academies staff and check their websites to establish Academies term dates each year to populate the Academies term dates spread sheet.
- On a monthly basis, update Local Authority School Forums dates for ESLT meetings.
- Actively promote the safeguarding and well-being of learners with severe, profound and multiple learning difficulties and disabilities, who may communicate using challenging behaviour.
- Actively promote equality and diversity, recognise and actively challenge stereotyping, prejudice and discrimination ensuring that these principles permeate all working practices.
- Carry out the responsibilities of this post with due regard to Equality and Diversity Policy, Safeguarding policies, Health and Safety Policy and all other College policies and procedures.
- To attend any mandatory training as requested.
- To carry out other such similar duties that may be reasonably required by the PA Team Manager.

**Required Qualifications/Experience**:

- Experience of working within a team.
- Proven experience of Receptionist skills.
- Proven experience of working under pressure.

**Ability, skills and knowledge**:

- Able to communicate (receive and transmit) appropriately and effectively with students who have significant communication difficulties, using the complete range of media, spoken, sign, written, gestural and intuitive.
- Able to communicate (receive and transmit) appropriately and effectively with colleagues and visitors.
- Able to seek out information and disseminate to others.
- Able to maintain accurate, legible and up to date records.
- Able to operate a range of office equipment such as photocopiers, laminators etc.
- Ability to meet tight deadlines
- Able to adhere to the Council's Equality and Diversity Policy.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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