Admin Support Officer

4 hours ago

Sheffield, United Kingdom CTS Training Full time

**Job Title **Admin Support Officer

**Contract **Study Programme

**Responsible to **MIS & Admin Manager

**Salary **£17K - £20k

**Hours **37 hours
Monday to Thursday, 8.30am - 4.30pm, Friday, 8.30am - 4pm

**Job Purpose**

You will be responsible for providing administration support across the ESFA Study Programme contract. The admin support will be an enthusiastic and highly motivated individual who can provide excellent customer service, have data processing skills as well as strong IT and organisational skills.

You will work closely with the admin and Learning Mentor team on the management of any administrative functions throughout the business. This will include being the first point of contact for learners and visitors, providing initial information on the range of services available, and other office administration related tasks.

**Main Duties and Responsibilities**

Check and audit all paperwork to ensure that it is accurate, compliant and completed to a high-quality standard prior to data entry.

Ensure that all enrolments meet ESFA eligibility and residency rules prior to processing.

Accurately Input all bursary transactions into the MIS system.

Support the MIS & Admin Manager with monthly ILR returns.

Have a full understanding of all aspects of learner enrolment, timetabling, curriculum offer, and examinations processes to be able to provide additional support to operational teams when required. Including training support for new staff.

Conduct attendance calls for non-attending learners and send out attendance warning letters.

Disseminate post to relevant staff members.

Support the Learning Mentors with enrolment/IAG sessions.

Provide administration support to the business.

Provide cover support for reception to ensure excellent front of house service is always provided.

Responsible for upholding procedures to Safeguarding learners, reporting appropriately, and ensuring Prevent Duty is upheld. To adhere to the Safeguarding & Prevent Policy and Processes at all times and ensure Safeguarding information is inputted into PICS in a confidential and secure manner.

Support all staff with attendance tracking in line with CTS Attendance and Withdrawal Process.

Maintain a central log of all internal and external mail.

Monitor stationery and resources and order the stationery for the office, ensure appropriate levels of stock are maintained.

Ensure the reception area is tidy, welcoming and well maintained at all times.

Adhere to and uphold CTS Health and Safety, Equal Opportunities Policies and Quality Systems at all times.

Comply with GDPR and Data Protection Polices at all.

This Job Description does not represent an exhaustive list and role holders may be asked to carry out additional duties as reasonably requested by their Line Manager or the Senior Management Team.

**Salary**: £17,000.00-£20,000.00 per year

**Benefits**:

- Company pension

Schedule:

- 8 hour shift
- Monday to Friday

COVID-19 considerations:
CTS are following current government guidelines. Masks are available if required by staff and learners. Sanitisation stations are situated around the building.

Ability to commute/relocate:

- Sheffield, S1 2EP: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Administrative: 1 year (preferred)

Licence/Certification:

- Business Admin Qualification at Level 2 (required)

Reference ID: Admin Support 01

  • Business Support Admin Officer

    2 days ago

    Sheffield, United Kingdom hays-gcj-v4-pd-online Full time

    Your newpany Working for a leading public sector organisation in Sheffield, you will be part of a busy admin support function. Due to a peak in workloads additional support is required for an immediate start.Key Vacancy information- Temporary 2-3 months- Could be a longer term role / permanent subject to the discretion of thepany and performance in the job...

  • Admin Support

    4 days ago

    Sheffield, United Kingdom 15ten15 Full time

    **WHO ARE WE?** 15ten15 are currently recruiting for Admin Support on behalf of leading management and training consultancy business based within the UK. **WHAT WE'RE LOOKING FOR** This role will initially be part time 3 days per week, moving to full time after 3-6 months. This is a remote working role and fully expensed to allow home working. The Admin...

  • Admin Support Officer

    6 days ago

    Sheffield, United Kingdom Sheffield Health & Social Care NHS Foundation Trust Full time

    Previous applicants need not apply. An exciting opportunity has arisen for a highly efficient administrator to join the Sheffield Adult Autism Neurodevelopmental Service Lyndhurst Road, Sheffield. This is a great time to join this busy and friendly team, where you will have a great opportunity to make an effective contribution within a busy clinical area to...

  • Admin Officer

    6 days ago

    Sheffield, United Kingdom Portland Training Full time

    Job title - Admin Officer Responsible to - Admin Manager Location - Sheffield, S9 1GD Purpose of Role - To quality check and ensure timely processing of learner paperwork to meet deadlines for funded programmes and commercial courses. Ensure monthly submissions to contractors are maximised and data held is accurate and up to date. To ensure all processes...

  • Admin Officer- Sheffield

    2 weeks ago

    Sheffield, United Kingdom Sostrene Grene Full time

    Admin Officer Join us as an Admin Officer and play a key role in ensuring the smooth launch of new stores and supporting existing locations with essential administrative tasks. You’ll be the primary point of contact for vendor management and service delivery, working closely with the Regional Retail Manager and Country Manager to keep operations running...

  • Admin Officer

    1 week ago

    Sheffield, United Kingdom Brook Street Full time

    Would you like an opportunity to work in an exciting role within the Public sector? Brook Street are currently recruiting Temporary Admin Officers for our reputable client the Home Office. Based at Vulcan House, Sheffield, you will provide essential administrative support to the department, dealing with customer queries and undertakinga range of...

  • Admin Officer

    6 days ago

    Sheffield, United Kingdom Brook Street Full time

    Would you like an opportunity to work in an exciting role within the Public sector? Brook Street are currently recruiting **Temporary Admin Officers** for our reputable client the **Home Office**. Based at Vulcan House, Sheffield, you will provide essential administrative support to the department, dealing with customer queries and undertaking a range of...

  • Admin Officer

    2 days ago

    Sheffield, United Kingdom Brook Street Full time

    Would you like an opportunity to work in an exciting role within the Public sector? Brook Street are currently recruiting Temporary Admin Officers for our reputable client the Home Office. Based at Vulcan House, Sheffield, you will provide essential administrative support to the department, dealing with customer queries and undertakinga range of...

  • Admin Officer

    2 days ago

    Sheffield, United Kingdom Brook Street Full time

    Would you like an opportunity to work in an exciting and challenging role within the Public sector? Brook Street are currently recruiting **Temporary Admin Officers** to work within the **Family & Human Rights Unit** for our reputable client the **Home Office**. Based at Vulcan House, Sheffield, you will provide essential administrative support to the...

  • Office Admin

    2 weeks ago

    Sheffield, United Kingdom Vigil Security Systems Full time

    Office Administrator Vigil Security Systems Sheffield S10 **Salary**: From £23,000 pro rata **Job Type: Full or Part Time, Permanent** We are a security company who work with intruder alarms systems, fire alarm systems, CCTV and access control and we are looking for a friendly, outgoing office administrator to join our team. We are looking for someone...