Administrative Assistant Clinical Risk

2 weeks ago

Bristol, United Kingdom The Talent Crowd Full time

**Administrative Assistant, Clinical Risk (Bristol)**
**Job Introduction**
Our client is looking to appoint an Administrative Assistant to join their Clinical Risk Team in Bristol.
Clinical Risk is a core part of our business and the leading law firm in this field in the UK. Our teams are based in Bristol, Leeds, Manchester, Newcastle and Winchester allowing us to offer truly national coverage to both public and private healthcare clients.The Bristol team serves both local NHS clients and national healthcare providers covering all aspects of healthcare related advice and representation.
**Main Responsibilities**
The tasks are varied and involve (however not restricted to) the following:

- Checking and sorting incoming post and re-naming (in accordance with specific naming protocol) on case management system
- Completing team filing and maintain an accurate filing system (electronic and hard copy systems) including creating and updating electronic core document bundles
- Assist with collating documents for outgoing correspondence, instructions to Counsel, experts, using electronic bundling and encryption software
- Sorting medical records and preparing index
- Download new matter files from Client's case management system and set up in hard copy and on the electronic file management system
- Electronic file history bundling and sending to external costs draftsmen in line with client requirements
- Assume responsibility for basic financial administration relating to cases
- Conduct post completion administration including the archiving of closed filesand retrieval of closed files from storage
- Downloading data from secure portals
- Managing spreadsheets - collating information and data inputting
- Undertake basic clerical tasks on behalf of the team eg encrypting documents,checking disc contents, scanning, saving, printing, photocopying, producing labels, completing courier/special delivery booking request forms
- Regularly liaising with fee earners within the team and STL to keep them updated as to workflows
- Maintain accurate management and client information on an ongoing basis, in line with client and location protocols
- Handle confidential information in line with the firms data security protocols

**Technical Skills & Experience**:

- Previous experience in an administrative role is essential.Ideally, this would be within a professional services environment
- IT literate with working knowledge of Word, Outlook and Excel
- Knowledge/previous experience of database systems would be an advantage
- Good keyboard skills are also essential

**Personal Skills**:

- Quality and customer service oriented with a concern for accuracy and an eye for detail
- Enthusiastic, pro-active and flexible.Willing to contribute and support others as part of a team effort
- Able to work to deadlines and prioritise own workload effectively
- Able to progress tasks using own initiative, seeking guidance and input from others where appropriate
- Confident oral and written communication skills

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