Administrator - Heart Failure

5 days ago

Billericay, United Kingdom NELFT NHS Foundation Trust Full time

The purpose of this job description is to outline the level of responsibility and accountability of this post. This will ensure that all work undertaken by our staff is clearly identified and carried out under clear lines of accountability.
**Aim of the role**:
The expectation of this post holder will be to support their team, department, and organisation to achieve the Trust’s Values in their day-to-day work. These are the 5P’s:

- Putting people first
- Prioritising quality
- Being progressive, innovative, and continually improve
- Being professional and honest
- Promoting what is possible - independence, opportunity, and choice.
You will possess excellent administrative skills and good working relationships with colleagues. You will be an excellent communicator and can prioritise your workload ensuring that work is completed in a safe and timely manner.
Respond to enquiries, and take appropriate action on behalf of the service, either by telephone, or correspondence, within agreed time limits.
Work without supervision and ensure urgent situations are addressed swiftly.
Establish and maintain electronic filing systems. Knowledge of System one, Teams and Cisco Jabber.
Arrange and take minutes or notes at meetings intended for internal review only.
Take and record minutes for team meetings.
Ordering of all supplies, managing stock rotation, including putting stock away on receipt of delivery.
Responsible for ordering stationery and other supplies via the electronic procurement system, receipting goods and chasing shortfalls.
Computer/Administration
Retrieve and record patient information in line with service requirements.
Participate in audits and surveys as necessary. Provide support in the development of audit reports.
Liaising with IT Department concerning problems with software / hardware.
Starting with NELFT
NELFT place a great deal of importance on new starters being properly welcomed and inducted into the Trust. All new starters will join the Trust on the first Monday of each month and will undertake a comprehensive induction of up to two weeks which will include mandatory training, systems training and the allocation of equipment. As part of the process new starters will have the opportunity to also meet the executive team, senior managers and attend a number of drop in sessions focussing in engagement, health and wellbeing and key processes. The induction will be held at our head office in Rainham, Essex.
Probationary Period
High Cost Area Supplement - Fringe
This post also attracts payment for High Cost Area Supplement of 5% of the basic salary (with a minimum of £1,192 to a maximum of £2,011 p.a. pro rata for part time).
Certificates of Sponsorship
Although we are a registered sponsor organisation, we are unable to offer sponsorship for all job roles. Please check your eligibility under the UKVI points based system.
You will possess excellent administrative skills and good working relationships with colleagues. You will be an excellent communicator and can prioritise your workload ensuring that work is completed in a safe and timely manner.

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