Office Admin

2 weeks ago

North Shields, United Kingdom Quora Group Full time

Job Title: Office Administrator
Location/Based: Tyne Tunnel trading Estate, North Shields

**Salary**: £20,000 - £22,000 Full Time**, pro-rata **Part Time
Other Benefits: Pension, Uniform,
General Overview of the Office Administrator will undertake administrative tasks, ensuring the rest position: of the staff has adequate support to work efficiently.

Main duties and responsibilities:

- Maintain timesheets and overtime working records for site staff.
- Raise purchase orders for materials from quotations received from merchants and suppliers.
- To liaise with suppliers and subcontractors on the provision of documentation.
- Preparation of site correspondence including but not limited to enquiry files, job files and O&M Manuals
- Assist with the ordering of PPE as and when required and be responsible for HR related tasks of the workforce.
- Deliver a competent and professional administration service to support all team members.
- Prepare meeting schedules, take minutes, distribute to all relevant parties and the follow-up of actions.
- To create and maintain a robust filing and archive system.
- To ensure full compliance with all Company policies and ISO accreditations.
- Provide relief switchboard and reception cover as and when required.
- Monitor and maintain stationery requirements, ordering in a timely manner.
- Coordinate training database.
- Amend and improve various Excel trackers to ensure the data can be utilised effectively for data reporting.
- General administrative duties including filing and photocopying.

**Other Duties**:Other such reasonable duties within the general scope of the job title, at the director’s direction
Key Contacts Internal - Project Managers, Estimators and Engineers

External - Site operatives.

Office Administrator
Education/Qualifications: 5 GCSE - minimum

Experience: Minimum 2-5 years’ experience in similar role**.**

Skills/Knowledge: Computer literate
- Strong MS Office skills
- MS Excel Skills

Aptitudes/Attributes Excellent written and verbal communication
- Able to manage time and work under pressure to meet tight deadlines.
- Able to manage the demands of numerous tasks.
- Able to work on own initiative and within a team environment.
- Diplomatic when faced with issues.

Other Job Requirements: Willing to undertake further training to fulfill the requirements of the role.

**Job Types**: Full-time, Part-time, Permanent

**Salary**: £20,000.00-£22,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- North Shields: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: 001

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