Executive Assistant

**Job Title: Executive Assistant**
**Salary: £31,931 to £34,709 per annum (dependent on skills and experience)**

**Hours: Full time or Part time **
**Contract Type: Fixed Term (12months)**
**Location: Science and Technology Facilities Council, Daresbury Laboratory, Warrington**
- **_This role can be full time or part time at a minimum of 22 hours per week
- School working hours available_**

**About Us**
The Science and Technology Facilities Council (STFC) is one of Europe’s main research organisations. Combining world-class facilities with major international collaborations, and some of the world’s most talented staff, we’re driving ground-breaking advances in science and technology.

**About the Role**
You will assist the Director of Daresbury Business Development with carrying out their role whilst professionally and knowledgeably representing the Director and dealing with high-level external interfaces. The Director leads the Business Development and Incubation teams at Daresbury and this role is part of the Daresbury Lab Directorate supporting the Lab Senior team activities.

Principal duties and responsibilities
- Managing the Director’s diary, prioritising and optimising Director’s time
- Dealing with queries, monitoring Director’s inbox, dealing with queries on the Directors’ behalf, managing complex diary requirements and keeping on top of deadlines
- Assist the Director with operational responsibilities, ensuring team meetings are in place, collate updates from the team, cascade issues when necessary and disseminate information to the team, being conscious of personal and sensitive information
- Ensuring the Director is properly briefed and prepared for all meetings, events and visits which will require written briefings using gathered inputs from relevant sources and colleagues as well as drafting presentations
- Provide support with organising high level visits to the Laboratory ensuring good representation of the laboratory to external visitors. This can involve liaison with the visitors, negotiating dates, arranging suitable participation, putting together an itinerary for tours and arranging all logistics
- Arrange travel and complete expense claims using ORACLE UKSBS system
- Provide support to the wider Business Development team at Daresbury, which includes; arranging meetings, visits, hospitality on their behalf, informing them of upcoming training and chasing on mandatory actions, as well as providing recruitment support when required
- Provide secretariat duties for a number of Boards and Groups including drafting agendas, taking minutes, distributing papers and following up on actions
- Assisting with the Director’s workload ensuring that targets and deadlines are met and where possible taking forward actions/projects on his behalf
- Maintaining awareness of issues and priorities to strengthen both internal and external relationships at all levels in order to represent the Director professionally and support campus development. There is particular emphasis on Clusters, to both existing and potential commercial and public sector stakeholders

**Person Specification**
- (Please note the below criteria will be assessed at Shortlisting or Interview stage as indicated)_

Essential:

- Highly organised and proactive (S&I)
- Previous experience of similar role or background in supporting a senior role (S&I)
- Ability to develop positive working relationship with people at all levels and within public and private sector organisations (I)
- Good influencing skills (I)
- Good problem-solving skills and willingness to come up with innovative methods of working (S&I)
- Knowledge of Microsoft Office products - particularly Word, Excel and Outlook and able to learn to use other IT systems (S)
- Clear and professional written and oral communication skills (S&I)
- Evidence of good minute taking skills and excellent grammar (S)
- Able to work well with mínimal supervision and use initiative including being able to judge when to refer elsewhere for advice (S&I)
- Ability to prioritise and stay calm under pressure (I)

Desirable:

- Familiarity with Oracle-based information management systems (S)
- You will be expected to demonstrate a willingness to maintain and continuously improve your professional competencies and act as a role model and exemplar of the high professional standards that STFC expects from this administrative discipline (S&I)

Special Requirements:

- STFC is currently working in a hybrid way with the expectation of presence in office at least 3 days a week (I)

**Benefits**

Choosing to come to work at UKRI means that you will have access to a whole host of benefits including a flexible working scheme, a Career Average Revalued Earnings pension scheme, 30 days annual leave allowance, access to employee shopping/travel discounts and salary sacrifice cycle to work scheme.

**How to Apply**

**About The Science and Technology Facilities Council (STFC)**

As one of Europ