Administrative Support Assistant

1 day ago


Galway, United Kingdom Optima UK Inc Ltd Full time

Job Title: Administrative Support Assistant (Finance)

Location: Belfast

**Salary**: £19,000 - £22,000

Hours of Work - Full Time. Normal office hours are 35 hours per week, Monday to Thursday 9.00am - 5.00pm with a 45-minute unpaid lunch break Friday 9.00am to 3.30pm with a 30 mins unpaid lunch with a rota for Friday afternoon. A flexible approach to theworking hours is required.

Main Responsibilities
- Assisting in the preparation of Bacs & Direct Debt files for processing in an accurate and timely manner.
- Assisting with Suppliers including:

- Making decisions on supplier payment requests and communicating payment dates with suppliers
- Processing monthly payment run
- Monitor credit control within the business recommending credit terms and managing problem customers
- Assist in the preparation of company monthly invoicing
- Responsible for maintaining your own portfolio of Clients and ensuring their payrolls are completed accurately and on time.
- Working within the Payroll Bureau undertaking administrative, advisory and payroll duties to ensure that processes and systems are completed to an exceptionally high standard.
- To ensure the accurate and timely creation and distribution of key operational reports on a regular basis.
- Always promote a professional image of the Company and be knowledgeable about the services the Company provides.
- Providing an administration service to the management team.
- Perform other clerical duties such as filing, photocopying, etc.
- To undertake and complete training and personal development programmes/courses deemed necessary for the post.
- To carry out any other work allocated /designated by the management team within given deadlines.
- Confidence in working with figures
- Good spoken and written communication skills
- A high level of accuracy and attention to detail
- Team working skills
- Good organisational and time management skills
- Respect for confidential information
- Excellent IT skills
- Comfortable working in the independently and able to manage own workload and use initiative to

identify priorities.



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