Small Works Admin
6 days ago
Job Description***
**Contract Type: Permanent**
**Hours: 40**
**Shift Pattern: Full Time**
**Salary**: £21,000- £22,000
Do you have admin experience and can you demonstrate excellent communication skills? Are you curious about Facility management and chargeable works / Small projects? Do enjoy handling various tasks, working under pressure, can think ahead, plan and prioritise own workload?
The role is based in our new offices near Birmingham International airport and a 5 minute walk from the train station.
You will be working as “Small Works Admin” as part of a team, reporting to Small works manager, and you will support Small Works Coordinators with answering customer requests, submit quotes, and raise Purchase Orders in fast paced environment.
Your excellent communication skills, previous experience and interest in Facility Management and service delivery will demonstrate a high level of accuracy and customer focus.
**You daily tasks will be**
- To raise, revise and submit quotations
- To raise, revise and submit purchase orders
- To answer phone queries by our Help Desk team and clients
- To monitor the team mailbox and answer queries in a timely manner
- To close jobs, attaching completion evidence and costs
- Navigate various contractors portal to extract required documents to progress work orders
- Liaise with contractors, Ops team and clients to schedule works
- To add accurate log records, containing all relevant information, to enable requests to be resolved and keep work progress up to date on the system.
- Communicate (spoken and written) any recommendations clearly and keep other team members informed; share knowledge and expertise.
**What should be your skills and experience to apply?**
You should have high levels of integrity as dealing with sensitive data as well as ability to listen attentively, identifying important information and capture them accurately
Customer service: know how to respond positively to and act on customer feedback.
You are a Problem solver and have a Can-do attitude: we would expect you to develop positive relationships with all customers and colleagues, to actively offer support to team members.
Facility Management experience would be a plus but we are mostly looking for Good Customer service: know how to respond positively to and acts on customer feedback. As well as Strong Admin skills (Computer literate, particularly in MS Office; Finance/commercial awareness: Raising quotes, purchase orders, dealing with invoices) and time management experience.
You will need to be flexible and reliant, reliable in terms of attendance and timekeeping
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