Assistant Company Secretary

3 days ago

London, United Kingdom Anderson Clark Full time

Leading UK Business Association, established for over 100 years, have a newly created vacancy for an Assistant Company Secretary to work within the Governance team who ensures the highest standards of governance and compliance with legal requirements and best practice. The team provide support and advice to all Board, Council and Committee members and act as the conduit for all communication and engagement with them. As Assistant Institute Secretary you will be working alongside the Company Secretary, undertaking a range of interesting activities, including the provision of high quality, effective secretarial support at Committee/ Council/Board level:
**Assistant Company Secretary Responsibilities**:

- Provide effective scrutiny of complex Council/Committee/ Board papers ensuring quality standards are maintained and providing challenge to senior Management Team members when necessary. Provides assistance to the Institute Secretary on professional secretariat support to various Committees of the Board and Council; producing a forward plan of work, agenda planning, commissioning, writing papers, producing accurate minutes and summaries of action sheets, undertaking or following up on action points and ensuring that the Chair of the group is supported
- Uploading of documents on the Convene Board portal and Teams. Ensure the smooth conduct of Council/Committee/Board business, including logístical arrangements.
- Improve and implement appropriate processes to support the efficient and effective running of Council/Committees/Board.
- Provide administration to the Chair, Council, Board and its Committees including booking venues, ordering refreshments and processing expenses.
- Assist with the planning, design, delivery and evaluation of Board, Council and committee member recruitment and reappointment exercises.
- Assists Regions and Nations on the recruitment of Chairs and volunteers including on the implementation of the induction process.
- Plan, design, deliver and evaluate induction programmes for new members and ongoing training activity.
- Plan and manage the process and coordinate contributions from across the organisation for the Annual Report and Accounts. Draft quality content for inclusion in the Governance section in the Annual Report and Accounts.
- Maintaining the systems to document and record the corporate records. Maintenance and administration of Institute registers, minutes, document registers, invoices, Companies House registers, corporate record sheets, pension schemes etc.

**Assistant Company Secretary Knowledge & Skills**
- Degree qualified, with legal/governance/compliance and committee servicing experience.
- Fully/part qualified or studying with the Chartered Governance Institute (ICSA).
- Continuous improvement - contributes views and ideas for improving planning, processing and service
- Develops self and others - identifies and seeks out opportunities to extend own skills and knowledge

Location: Hybrid working, just one day per a week in the London office

Hours: 9am - 5pm (with flexibility)

Benefits: 25 days holiday plus 3 additional days, private medical/dental, generous pension, life insurance

**Job Types**: Full-time, Permanent

**Salary**: £45,000.00-£50,000.00 per year

**Benefits**:

- Company events
- Company pension
- Flexitime
- Life insurance
- Private dental insurance
- Private medical insurance
- Sick pay
- Wellness programme
- Work from home

Schedule:

- Flexitime
- Monday to Friday

Work Location: Hybrid remote in London

Reference ID: Assistant Company Secretary

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