Data Administrator

2 weeks ago

Bradford, United Kingdom Cygnet Full time

We are looking for a Data Administrator to join our team at Cygnet Hospital Bierley.

Cygnet Hospital Bierley provides a range of acute and low secure mental health services for men and women.

The hospital is set across four wards offering single-sex male and female specialist mental health services. All our services are provided under the umbrella of a recovery orientated approach and are reviewed through the CPA framework.

**Please note**: This role is a 12 month fixed term contract, covering maternity leave.

**MAIN DUTIES AND RESPONSIBILITIES**
- To deliver a coordinated high quality, relevant and timely information service, working closely with department and operation service managers.
- To undertake, maintain and develop regular and ad hoc reports using a broad range of tools and techniques, and to provide detailed advice and guidance to department managers.
- Interrogate a range of patient based and other information systems to extract data for analysis, manipulation and presentation of data in both MS Excel, MS Word and MS PowerPoint.
- To improve methods of information presentation.
- To undertake the completion and submission of various activity returns within timescales set by the organisation.
- To organise and maintain a comprehensive, up-to-date and accurate record keeping and filing system.
- To ensure all service user complaints are recorded and work with investigators to keep track of deadlines to complete and close complaints, also to feedback on any complaint queries to the Corporate Complaints and Compliments Manager
- Support meetings with minute taking for management
- Prepare meeting agendas ahead of meetings for Governance, SMT, Health and Safety, ward staff meetings and other adhoc meetings.
- Ensuring organisation of the shared drive and that documents are recorded in the correct folders such as Audits, Meeting minutes and anything management asked to be saved.
- Support with staffing systems where needed.
- Maintain knowledge of hospital events and where supporting information is stored to be able to assist in any queries raised to management such as grievances, claims etc.
- Ensuring agency records received from wards are digital stored on the shared drive where staff can access and that paper documents are organised and accessible if needed.
- Offer support to other admin departments if needed
- Ensuring all meetings are booked in managers calendars and work with reception to make sure rooms are booked
- Be able to identify availability, manage and book in adhoc meeting request in manager’s calendars when requested.

**Why Cygnet? We’ll offer you**
- An opening to undertake further learning with our excellent apprenticeship scheme
- Expert supervision & support
- Employee referral scheme
- Free Health Cash plan
- 24 hours free GP support line
- Free life assurance cover
- Free eye tests
- Car lease discounts
- Discounted gym membership
- Free mortgage broker and Insurance cover
- Pension scheme
- Employee NHS - discount savings & “Cycle to Work” scheme
- Smart Health Toolkit
- Providing you with Fitness Programmes, Nutrition consultation and Health checks

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