Crewing Coordinator

4 days ago

Westhill, United Kingdom ROVOP Full time

The Crewing Coordinator is responsible for all aspects of ROV crewing and logistics as per project allocation and as directed by the Crewing Manager and Project Managers. In addition, you will also assist in other tasks as directed to ensure the Operations department runs efficiently.

Key duties and responsibilities to include, but are not limited to:

- Responsible for the scheduling and facilitation of offshore personnel crew changes and working closely with department Planner
- Provide comprehensive Visa and travel coordination, working with external Visa and travel management provider
- Schedule flight arrangements, accommodation and organising any other logístical requirements
- Track all personnel movements for project mobilisation and crew changes, keep all personnel notified of mobilisation dates, rotations, base working, and training days
- Track and process expenses and timesheets, ensuring completion as per the submittal requirements of payroll. Dealing with any associated payroll queries and re-directing queries as necessary
- Assist Project Managers in ensuring the efficient delivery of projects o Organise and order PPE and kit requirements for offshore personnel o Prepare project assignment notes, travel letters and any other travel or project information
- Assist with the preparation of regular monthly invoices
- Coordinate project and client specific personnel certification e.g., medicals and safety training, with the Training and competence team
- Gather the relevant data from all individuals travelling to operations in relations to obtaining visas
- Participate in the department & emergency on-call response rota
- Any other support required within the operations team.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Company pension
- Flexitime
- Life insurance
- On-site parking

Schedule:

- Day shift
- Monday to Friday

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Administrative: 3 years (preferred)

Reference ID: MD220822

  • Personnel Coordinator

    5 days ago

    Westhill, United Kingdom Omega Subsea Ltd Full time

    Personnel Coordinator - Survey Omega Subsea UK is currently looking for a Personnel Coordinator - Survey to join our busy and growing team. This role is full-time and based in our Westhill office in Aberdeen. The Survey Personnel Coordinator is responsible for the efficient and effective coordination of offshore personnel for survey projects. This role...

  • Accounts and Payroll Coordinator

    5 days ago

    Westhill, United Kingdom Hutcheon Mearns Ltd Full time

    Hutcheon Mearns are delighted to be exclusively supporting our client in the oil services industry to recruit an Accounts and Payroll Coordinator on a full-time, temp to perm basis. The role will be based from our clients offices in Westhill. This is an excellent opportunity to join a dynamic and growing business in the energy sector, working closely with...

  • Accounts and Payroll Coordinator

    2 weeks ago

    Westhill, Aberdeenshire, United Kingdom ROVOP Full time £25,000 - £40,000 per year

    Company OverviewROVOP is a Global ROV specialist with an unrivalled track record of reliability and a technologically advanced fleet of subsea remotely operated vehicles. We have years of specialist experience and are able to combine the innovation and commercial agility required in today's challenging market environment. The ROVOP service offering improves...

  • Accounts and Payroll Coordinator

    5 days ago

    Westhill, United Kingdom ROVOP Full time

    **Company Overview** ROVOP is a Global ROV specialist with an unrivalled track record of reliability and a technologically advanced fleet of subsea remotely operated vehicles. We have years of specialist experience and are able to combine the innovation and commercial agility required in today’s challenging market environment. The ROVOP service offering...

  • Business Administration Apprentice

    10 hours ago

    Westhill, United Kingdom ROVOP Full time

    As Business Administration Apprentice you will predominately be responsible for reception duties and providing daily administration support to internal departments. Duties include: - Providing a friendly and welcoming reception for visitors, clients, and staff, ensuring everyone is welcomed in a courteous and professional manner. - Issuing access passes...

  • Resourcing & Logistics Administrator

    5 days ago

    Westhill, United Kingdom Dron & Dickson Full time

    Dron & Dickson group are specialists in integrated supply, installation and maintenance of harsh & hazardous electrical equipment and cable supply. Based at six UK locations, we provide Wholesale, distribution, specialist E&I inspection, maintenance and project services to all parts of the Offshore & Onshore Energy sector, Pharmaceutical, Marine and many...

  • Online Surveyor

    7 days ago

    Westhill, United Kingdom Rovco Full time

    **Salary: Highly Competitive** **Location: Offshore** **About us** Rovco is an industry 4.0 business, and global provider of technology-enabled services to the offshore renewable energy and oil field decommissioning sectors. Rovco’s mission is to automate offshore wind services. The company works with cutting edge research, focusing on the use of novel...

  • Online Surveyor

    5 days ago

    Westhill, United Kingdom Rovco Full time

    **Job Title: Online Surveyor MSC** **Location**:Offshore** **Salary: Highly Competitive** **About **Us** Rovco’s is an industry 4.0 business, and global provider of technology-enabled services to the offshore renewable energy and oil field decommissioning sectors. Rovco’s mission is to automate offshore wind services. The company works with cutting...

  • Executive Assistant to The Coo

    1 week ago

    Westhill, United Kingdom Beam Full time

    **Job Title**:Executive Assistant **Reporting To**:Lead Executive Assistant **Location**: Aberdeen, on-site 5 days per week **Salary**: Up to £55,000 depending on experience + Up to 10% company bonus Beam is recruiting an Executive Assistant to support our Chief Operating Officer (COO) and wider Operations team. Reporting to the Lead EA, and working...