Ward Clerk

The post holder will provide comprehensive administrative/clerical duties to support the chemotherapy day unit, nurses and multidisciplinary teams within the Surgical Business Unit. The post holder will be a first point of contact for service users over the telephone and face to face.
The post holder will be expected to prioritise their work on a daily basis and to use their initiative and discretion. Dealing directly with patients/carers and relatives and dealing with matters that arise, as far as possible, without instruction. In support of good quality / patient care, you will provide an efficient and effective service across the whole range of duties, and will work as part of a team to constantly improve the quality of the services we provide.
To ensure that all notes are retrieved and prepared for patient’s attending the ward.
To ensure that all correspondence is filed within patients case notes in a timely manner and that case notes and are maintained and updated.
To ensure the timely admission of patients onto Careflow and Chemocare, booking of patients appointments.
To ensure that Medical Notes are taken to Coding to ensure that all patients’ episodes are coded.
Retrieve case notes and record their movement using the electronic folder tracking modules (Filefast and Medway)
To be involving in on-going training and development opportunities and contribute to your own personal development.
Supporting the scheduling and nursing teams with admin tasks as required.
Based in the North East of England we provide a range of hospital and community health services from our leading facilities, including the Queen Elizabeth Hospital, Blaydon urgent care centre and Bensham Hospital, all within Gateshead.
Established in 2005, we were one of the first foundation trusts in the country and since then have consistently achieved the highest levels of care for patients.
We now employ around 4,800 staff and currently provide 444 hospital beds across the Gateshead region.
Our values should be the ‘golden thread’ which runs through everything we do - they are the core of who we are. Our five values can easily be remembered by the simple acronym ICORE; Innovation, Care, Openness, Respect, Engagement.
We have a number of staff networks including the Global Ethnic Majority (GEM) network, D-Ability network, LGBTQ+ Network and the Women’s Network, to challenge us and help us to constantly improve. Our Armed Forces network is one of our emerging networks.
The post holder will provide comprehensive administrative/clerical duties to support the ward, medical staff, nurses and multidisciplinary teams within the Surgical Business Unit. The post holder will be a first point of contact for service users over the telephone and face to face.
The post holder will be expected to prioritise their work on a daily basis and to use their initiative and discretion. Dealing directly with patients/carers and relatives and dealing with matters that arise, as far as possible, without instruction. In support of good quality / patient care, you will provide an efficient and effective service across the whole range of duties, and will work as part of a team to constantly improve the quality of the services we provide. Any other ad-hoc duties falling within the banding of the post.
To ensure that all notes are retrieved and prepared for patient’s attending the ward.
To ensure that all correspondence is filed within patients case notes in a timely manner and that case notes and are maintained and updated.
To ensure the timely admission of patients onto Medway, booking of patients appointments,
To ensure that Medical Notes are taken to Coding to ensure that all patients’ episodes are coded.
Retrieve case notes and record their movement using the electronic folder tracking modules (Filefast and Medway).
Utilise Chemocare to effectively arrive and discharge patients and book patients blood appointments.
To be involving in on-going training and development opportunities and contribute to your own personal development.