Project Assistant

**THE ROLE** Cenergist are looking for an experienced Project Assistant to work within our Energy team, coordinating the day-to-day activity of key contracts, including report writing, sub-contractor management and pipeline management. You will need to be very organised with the ability to multi-task, client focused, have good written and verbal communication skills, a can-do attitude, and a desire to succeed. The position is office based in Washington, but travel may be involved from time to time. Our company offers great development opportunities for the future as the business grows. **MAIN TASKS AND RESPONSIBILITIES** - Weekly reports /regular project updates to line managers - Composing professional and accurate correspondence - Designing and mail merging letters - Subcontractor management - Ordering and managing equipment for installations. - Preparing and managing project files, photos, and records on SharePoint/FSM - Subcontractor onboarding information: contracts, agreements, insurances, DBS checks - Ensuring project targets are met and monitor project progress - Ensuring all administrative paperwork is completed and stored correctly - Maintaining customer records, including correspondence, scheduling appointments - General customer and subcontractor service and relations - Project resource planning - Process paperwork in relation to projects which involve renewable heating surveys, quotes, and contracts, filing appropriately. - Serve as a liaison with clients, tenants, and subcontractors. - Coordinate with the finance team on project payment issues/invoices. - Perform research, audit, reporting, and referencing activities. - Ensure all projects are GDPR compliant. - Travel maybe required on occasion to monitor program delivery progress. - Any other tasks which management requires support with. **EDUCATION AND EXPERIENCE** - Education and Experience - Experience working in an office environment. - Good communication skills, both verbal and written - A good level of numerical skills. - MS Office packages - General understanding of MCS (Microgeneration Certification Scheme desirable) - Previous experience or knowledge in heating systems desirable **KEY BEHAVIOURS** - Ability to work at speed precisely. - High attention to detail - Work management and prioritising skills - Problem solving ability. - Flexibility - Reliability - Teamwork - Multi-tasking **ABOUT US** Cenergist is an Energy and Water Management Company established in 2012. We are based in the UK, Netherlands, Spain and India and employ over 170 people within our Water and Energy divisions. Over the last 5 years Cenergist’s turnover has grown to £60m and: - Become a leading provider of low-carbon district and communal heating systems to social housing, property developers, local authorities, and the NHS. - One of the largest designers & installers of ground and air source heat pump technologies in Europe, both domestic and commercial. - Developed and commercialised patented Control Flow water efficiency technology. - Delivered extensive water efficiency and neutrality projects for Water Companies and Local Authorities. **Our vision** is to help our customers achieve sustainability at the lowest possible cost. **Our mission** is to become, ‘leaders in the decarbonisation of the built environment with Control Flow Technology at the heart of everything we do’. Cenergist has established a reputation in the UK as a provider of choice for the public sector, utilities and commercial clients based on quality and performance. Our ambition for the next 5 years is to grow further in the UK and replicate our success in Europe. Our turnkey delivery process takes our clients from concept stage to measured results so they can meet their Net Zero and sustainability goals. Our success is underpinned by **our values **which includes a commitment to quality, collaboration, supporting each other and embracing innovation. **OUR ENERGY TEAM** Our Energy Team has three sub-divisions: - Domestic - Providing complex district heating solutions to large estates of housing owned by Local Authorities, Housing Associations, and property developers. - Commercial - Providing predominantly low carbon heat solutions to municipal buildings and the NHS - Low Carbon Services - Providing turnkey renewable heating solutions to home owners and small businesses with associated services such as geotechnical drilling and underfloor heating design and installation. Since 2012 we have fitted 90 energy centres, > 100 high-capacity heat pumps, >1500 ground source heat pumps and completed over 10,000 domestic heating and hot water installations. Through our expert engineering design, and our technology agnostic approach, we deliver bespoke decarbonisation solutions that reduce both carbon emissions and energy bills for our clients. We are on a number of prestigious frameworks including: - RE:FiT - Established by the Greater London Authority in 2009 for public b