Mail Administrator

2 days ago

Glasgow, United Kingdom Scottish Prison Service Full time

The post holder will be responsible for the effective and efficient management of all mail items for the establishment in line with the National SPS Policy & Standard operating Procedure There may be a requirement to work in various other administration departments.
- Responsibilities- Correctly identify all mail into relevant categories i.e. Prisoner Confidential Correspondence/Prisoner General Correspondence/General Correspondence together with any damaged mail items.Complete relevant inventory sheets as per standard operating procedure
- Check all prisoner mail to ensure all named prisoners are located within the establishment.- To maintain accurate records for all mail processes as per standard operating procedures- To ensure and evidence compliance with the current GMA on Prisoners Correspondence and associated Prison Rules.- To comply with any other duties deemed necessary, which are commensurate with their grade**Person Specification**- Qualification Requirements

A minimum of two National 5 (equivalent or higher) qualifications, including English and Mathematics or experience gained in a similar role (i.e administrative duties)

**ESSENTIAL**
- Knowledge, Skills and Experience Requirements

Competent in the use of Microsoft Office packages including Word and Excel

**ESSENTIAL**

Ability to effectively prioritise workload to meet departmental and organisational deadlines

**ESSENTIAL**

Experience of working in an administration setting

**ESSENTIAL**

Awareness of GDPR and the requirement for confidentiality in line with SPS guidelines

**DESIRABLE**
- Behaviour Requirements- Listen & Communicate- Relationships & Collaboration- Plan & Organise- Selection method 1- Interview

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