Executive Assistant, Managing Director for Global

**About the Program**:
The Executive Office ensures high-functioning and fruitful leadership of WRI. The Executive Office is formed of the President and CEO, five Managing Directors, the Chief of Institutional Alignment, the General Counsel, and the staff working with the leadership in care of the Institute. You will be situated in the Executive Office, working with the fast-evolving interdependent leadership team that are collectively leading a prominent global organization through exciting and turbulent times that requires full attention, an openness to change and an embracing approach.

**Job Highlight**:
You will engage daily with WRI's global body of staff and high-level officials across the world giving you insight into WRI's inner-workings and portfolio of programmatic work. Working with a team of Executive Office staff and WRI's senior most leadership situated at the heart of an internationally renown environmental organisation, you will report directly to the Global Coordination Manager and indirectly report to the Managing Director for Global Delivery. You will work closely with the Managing Director for Global Delivery, who ensures the robust and systematic operations of our global network and champions WRI's engagements in Asia and the Middle-East, by resolving issues, facilitating deliverables, and ensuring effective use of time.

**What you will do**:
Administrative Support (75%)
- Coordinate the business diary, scheduling and arranging meetings and regularly updating the Managing Director to cover urgent incoming requests.
- Organize and prepare for business travel, including bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations) and creating detailed itineraries.
- Process expense claims.
- Oversee the preparation, checking, and editing of correspondence and documents.
- Maintain an organised electronic filing system, including recording of official correspondence and maintaining a business contacts database (Salesforce).
- Convene regular meetings of the Managing Director's direct reports with support of the Global Coordination Specialist.
- Help with special projects as assigned. This will include data gathering, record keeping, convening partners or staff members, and preparing communications.

Events & Engagement (25%)
- Work with your team members to ensure smooth execution of the Managing Director's participation in external events and speaking engagements through planning logistics, outreach and gathering of background material.

**What you will need**:
Education: A Bachelor's degree.

**Experience**:
3+ years full-time relevant work experience in an administrative or executive assistant role, including scheduling, travel management and inbox management

Experience working with Microsoft Office (Word, Excel, Access, PowerPoint)

Languages: This role will operate in English. Fluency in any of WRI's other languages is a bonus (Mandarin, Bahasa, Hindi, French, Spanish, Portuguese, etc.).

Requirements: Existing work authorization is required where this position is based.

**Opportunity summary**:
**Location**:London, UK

**Type of Contract**:Limited term, renewable

**Length of Contract**:1 year, renewable

**Potential Salary**:£38,000 - £45,000

**How to Apply**:
**What we offer**:

- A competitive salary
- Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
- The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
- A workplace that strives to put diversity and inclusion at the heart of our work.
- The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
- Long-term commitment to hybrid working model with flexible working hours.
- Generous leave days that increase with tenure.

**About Us**:Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to driv