Document Control Coordinator

**An exciting opportunity has arisen to join our team as Document Control Coordinator working at our Reading office.**

**Salary**: £32,000-£35,000 + Benefits

**About the role**

As the Document Control Coordinator, you will be responsible for ensuring the smooth flow of documentation and administrative support across the project lifecycle—from pre-award to project handover.

You'll coordinate the production of key planning and quality deliverables, including the six-week lookahead schedules and Lifetime Quality Records (LTQRs), working closely with Construction Managers and other stakeholders to maintain quality, consistency, and compliance.

**Role responsibilities**

**Document Control & Workflow Management**
- Manage and maintain document workflows from quotation to contract award, ensuring accuracy, completeness, and version control.
- Update and monitor document trackers, flagging outstanding actions and ensuring timely closure.
- Ensure all project documentation complies with company and client-specific requirements.
- Maintain an organised and auditable document filing system (digital and/or physical).

**Planning Support**
- Develop and distribute a detailed six-week lookahead schedule using Microsoft Excel, incorporating inputs from multiple project team members.
- Support project teams in ensuring planned activities are visible, tracked, and communicated effectively.

**Quality Support & Close-Out**
- Assist in the preparation and collation of the Lifetime Quality Record (LTQR) pack at project completion.
- Cross-reference quality documentation against Inspection and Test Plans (ITPs) to verify compliance and completeness.
- Work with the Construction Manager to ensure all required verification documents are compiled accurately and submitted in a timely manner.

**About you**

**Essential Skills & Qualifications**:

- Proven experience in an administrative, document control, or project support role.
- Proficient in Microsoft Excel and other MS Office tools.
- Excellent organisational and communication skills.
- Experience maintaining trackers and managing workflow documentation.
- Able to work independently and manage competing priorities.

**Desirable**:

- Experience working in a construction, engineering, or infrastructure environment.
- Familiarity with Inspection and Test Plans (ITPs) and compiling QA/QC or handover documentation.
- Understanding of ISO 9001 or other quality standards is an advantage.
- Knowledge of document control software or platforms (e.g., Aconex, SharePoint, Viewpoint, etc.).

**About Us**

Rhodar is a leading specialist enabling works provider. We specialise in a portfolio of services including **Asbestos Removal, Demolition, Land Remediation, and Passive Fire Protection**.

Supported by over **500 employees** at **14 facilities nationwide**, our highly trained teams are trusted by major corporations to offer a specialist enabling works solutions covering our core disciplines either individually or collectively across both public and private sectors.

The scale of our projects range from multi-million-pound regeneration works, combining our core specialisms, to domestic support for insurance clients and housing associations.

**Rhodar Culture**

At Rhodar we pride ourselves on our culture, In Pursuit of Excellence (IPOE) is our cultural programme and it permeates everything we do. Our Values are:

- Teamwork
- Positivity
- Quality
- Responsibility
- Professionalism
- Leadership
- Integrity

Every 18 months we hold a conference which brings together employees from across the country. During the day we share business developments, divisional updates and present staff awards based on our values.

**Why Rhodar?**
- Part of an EOT (Employee-Owned Trust) with the potential to earn an annual bonus, based on profitability of the business
- 25 days holiday (plus bank holidays) as standard, plus up to 5 additional days based on length of service
- Christmas shutdown (utilising annual leave & bank holidays)
- Annual pay review
- Company pension scheme with enhanced contributions
- Flexible start and finish times
- Free on-site parking
- Annual appraisal, including learning & development plan
- Excellent career progression and training opportunities
- Investors in People recognition - 2015, 2019 and 2022
- Access to an employee assistance programme, including counselling services, and mental health first aiders to support your health and wellbeing
- Opportunities to partake in volunteer work and charity events

**We are committed to being the leaders in our sector and ensure that we develop our employees to reach their full potential. If you are interested in joining an ambitious forward-thinking business with great opportunities for career development, we would love to hear from you.**

**Rhodar Industrial Services is committed to being an equal opportunities employer.**

**Job Types**: Full-time, Permanent

Pay: £32,000.00-£35,000.00 per year

**Experience**:

- Administrative