Executive Assistant to The CEO

**Purpose of the role**

The purpose of the role is to provide support to our CEO and Senior Management Team. Working closely with the Senior Management Team, the Executive Assistant will provide support with day-to-day operations, our sustainability goals, and smooth execution of both administrative and project-related tasks.

**Principal duties**

Power BI Data Management:

- Upload and manage system data in Power BI.
- Collate and produce regular reports on Power BI, ensuring accurate and timely information for decision-making.
- Support the senior management team to ensure that storytelling through data is clear, powerful and aligned with the business objectives.

**Net Zero Reporting**:

- Gather and collate data monthly for Net Zero initiatives and environmental impact reporting, supporting our sustainability objectives.
- Support the delivery of Net Zero initiatives, ensuring staff are engaged and supported to play their part in the organisations objective to become Net Zero.
- Support management of Net Zero champions across various parts of the organisation

**AI Integration and Task Management**:

- Assist with researching AI tools and solutions relevant to the organisations goals such as automation, data analysis and operational efficiency.
- Oversee and manage day-to-day AI tasks and integrations to streamline processes and improve operational efficiency.
- Liaise with departments to support with AI integrations
- Support AI lead with safe management of AI tools and ensuring policies and procedures are in line with legal guidelines

**Project Support**:

- Support cross-functional teams by acting as a communication hub between the executive team and project stakeholders, ensuring everyone is aligned
- Conduct research to support executive decision making and compile reports to provide insights on strategic initiatives
- Assist with the delivery of various projects, ensuring that all tasks are completed on time and to a high standard.
- Support in project planning and resource coordination.

**Senior Management Support**:

- Manage executive calendars, including scheduling meetings, booking venues, catering and organising events as required.
- Provide administrative support to CEO and senior management, ensuring all necessary documents and information are prepared for meetings.
- Board, sub board and student forum secretarial support.
- Support of system integration and system processes across the organisation.

**Communication Management**:

- Manage telephone calls, filtering inquiries and forwarding them to the appropriate team members.

**Other**

This descriptor is a guide for the post holder but other appropriate duties may be necessary from time to time.

**Key Metrics**

Positive feedback on clarity and effectiveness of data storytelling for executive decision-making, demonstrated engagement and support from staff on Net Zero initiatives, successful research and implementation of relevant AI tools that improve operational efficiency, timely delivery of project milestones with high-quality results.

**Values**

Our people and our values are most important to us, so any member of our team must understand and live these values:
Tailored - We always put people at the centre of our work.

Humour - Great things can be achieved when we are happy and have fun.

Resilient - Flexibility, confidence and creativity turn challenges into opportunities.

Integrity - Passion and professionalism are vital for all involved in our organisation.

Value - Everybody deserves respect and we are enriched through our differences.

Empathy - Compassion and care are in everything we do.

**Skills and Experience**:

- Excellent problem-solving skills and able to think creatively
- Experience in a similar Executive Assistant or administrative role desirable but not essential
- Proficiency in Microsoft Office (Outlook, Teams, SharePoint) and Power BI.
- Strong organisational skills with an ability to multitask and prioritise effectively.
- Excellent communication and interpersonal skills.
- Experience in using AI tools and integrations is an advantage.
- Passionate about sustainability and environmental reporting.

**Personal Qualities**:

- Inquisitive mind with an eagerness to learn.
- Proactive, with a keen eye for detail.
- Confident in working independently and as part of a team.
- Ability to work under pressure and meet deadlines.
- Strong problem-solving skills.

**Job Types**: Full-time, Permanent

Pay: £32,000.00-£34,000.00 per year

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Discounted or free food
- Employee mentoring programme
- Enhanced maternity leave
- Free parking
- On-site parking
- Referral programme
- Sick pay
- Work from home

Schedule:

- Day shift
- Monday to Friday
- No weekends

Work Location: In person

Application deadline: 15/11/2024