Undergraduate Administration Assistant
2 weeks ago
A customer focused administrative role in an award winning team supporting the delivery of clinical placements for medical students. This involves liaising with colleagues in the medical schools, primary care, secondary care, community based services and tutors to continually update and run teaching timetables across a range of services; identifying problems with delivery and seeking solutions. The postholder will be the first point of contact for tutor and student queries and must be friendly and approachable. The postholder will also provide administrative support to the wider team including Clinical Skills Facilitators and Teaching Fellows planning teaching and supporting delivery.
An exciting opportunity has arisen within the Trust’s Undergraduate Medical Education Department for an Administrative Assistant. The role involves building and maintaining excellent working relations with colleagues, students and tutors in the delivery of medical undergraduate teaching for two medical school curricula. You will work closely with clinical tutors, university teams and other NHS partners to produce up to date and accurate student timetables acting on changes/cancellations, keeping track of teaching delivery, ensuring minimum requirements are met, inputting electronic timetables and absence records and monitoring student feedback. You will be required to use a range of electronic systems on a daily basis to record, retrieve and deliver information to provide an efficient service to all users. The postholder will also assist the Clinical Skills Facilitator in timetabling, preparing rooms for teaching and keeping accurate student records.
We’re a large organisation with three hospitals located in Scunthorpe, Grimsby and Goole. We also provide community services in North Lincolnshire. Our 6,500 members of staff care for and support a population of more than 400,000 people.
We encourage all our staff to innovate and adopt ‘best practice’ so we can deliver excellent care to our patients. We ask staff to live our values; kindness, courage and respect.
We are committed to recruiting the best people to work with us. You could be one of them.
In line with the General Data Protection Regulation (GDPR), the Recruitment & Workforce team will use and hold your personal data for the intended purpose and in line with the Recruitment & Workforce Privacy Statement.
“We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers”.
Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.
We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.
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