Coordinator, Ta Operations

**Position Summary**
Catalent Pharma Solutions is looking for a Talent Acquisition Operations Coordinator to join our growing organization and support our mission of developing, manufacturing, and supplying products that help people live better, healthier lives. This position will be a part of the Global Talent Acquisition Department and report into a leader that is based out of the United States.

**The Role **(daily responsibilities)
- A key area of responsibility is focused on administrative support to the vendor management function within the global Talent Acquisition Team. This will include:

- Partnering with Finance, IT and Legal teams to ensure the full execution of recruitment contracts and agreements (sourcing tools, vendors and staffing agencies)
- Administrative account management of recruitment vendors (account user log-ins and billing inquiries, usage reporting, etc..)
- Partnering with the TA team to schedule business reviews and meetings with new/existing vendors
- Setting up vendors in Catalent’s financial systems
- Responsible for creating, receipting, and monitoring funds of purchase orders
- Responsible for processing invoices, accruals, and cross-charges to internal cost centers
- Responsible for credit reconciliation (including raising credit, obtaining approvals and managing receipts)
- Research, gather and chase necessary information for completion of invoices, contracts, etc..
- Participate in monthly forecast meetings as required
- Provide administrative support for our Contingent Worker Program through a central Managed Service Provider (includes helping to execute amendments and ensure job aids and training materials exist and are up to date, for internal stakeholders)
- Track and receipt timecards for contingent workers in the Talent Acquisition team
- Collaborate and work with global remote teams in various time zones
- Participate in new mergers and acquisitions by supporting program specific integration activities
- Other duties as assigned
- HS Diploma is required; Associate’s and Bachelor’s is preferred.
- 3+ years of experience performing financial activities is required.
Experience with Microsoft Office programs is required, specifically Outlook, Excel, Teams and Forms.
- Experience with financial software/systems such as JD Edwards, Tradeshift Pay, Tradeshift-GO and Concur or an equivalent system, is strongly desired.
- Experience with Adobe and Docusign is preferred.
- Must have strong customer service skills and excellent communication skills (both oral and written).
- Must be fluent in English. The ability to speak another language (preferably Italian, Spanish, German or French) is a plus.
**Position Benefits**
- The Talent Coordinator is a role that offers exposure to partnering with multiple functions including Talent Acquisition, Human Resources, University Relations, Marketing, Procurement, Finance, Legal, HRIS, D&I, and Learning & Development.
- This position is a global role that is going to be able to work with and collaborate with internal team members from all over the world.
- This position offers the ability to work remotely, however you must be located near a Catalent facility.
**Catalent offers rewarding opportunities to further your career** Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.

Catalent is committed to the health and safety of its employees, visitors and the customers and patients we serve. As a result of the global pandemic, we have modified many of our recruitment and on-boarding processes to maintain everyone’s safety. The Human Resources teams will communicate all necessary safety processes and procedures throughout each stage.

personal initiative. dynamic pace. meaningful work.

Visit Catalent Careers to explore career opportunities.

Catalent is an Equal Opportunity Employer and does not discriminate based on any characteristic protected by local law.