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Administrator
2 weeks ago
GSC Grays are a multi-disciplinary professional service firm covering the North of England. Our Chartered Surveyors, Farm Business Consultants, Planning and Development Professionals, Valuers, Environmental Specialists and Estate Agents provide a full range of services for our rural client base.
**Main purpose of the job**:
We are recruiting for a brand-new opportunity for a skilled administrator to join our team at Kirkby Lonsdale. You will oversee and take a lead on a wide range of general administrative duties as well as play a key part in the day-to-day running of the office facilities. Working closely with other members of the team, you will be an excellent communicator with an organised approach and possess the ability to solve problems by using your own initiative.
**Reporting structure**
The role reports to the Office Manager.
**The role and responsibilities**:
- Reception duties, including answering the telephone, dealing with queries, redirecting calls as necessary and taking messages; greeting visitors; managing meeting rooms and, where necessary, managing the refreshments for meetings and making sure office supplies are well stocked.
- Upkeep of client and management filing and electronic filing.
- Opening and distribution of incoming post; delivering outgoing post to local post office/franked mail post box.
- Invoicing using Sage Coretime.
- Assist with the management of the office as required on a day-to-day basis including facilities management, ordering stationery, and organising office events.
- Diary management/arranging meetings
- Any other reasonable duties, as required to ensure the smooth running of the office.
**The skills we are looking for in you**:
- Audio typing skills to a high standard are essential.
- Ability to follow specific procedures and processes thoroughly.
- Organised with a proactive and problem-solving approach to tasks.
- Excellent standard of written English language.
- Professional telephone manner.
- Well presented with a warm and welcoming manner.
- Ability to deal with clients at all levels and maintain confidentiality at all times
- Ability to remain calm under pressure.
- High level of attention to detail, as well as care and accuracy in all aspects of work
- Good level of numeracy.
- Ability to prioritise busy workloads across multiple team members and manage time effectively.
- General knowledge of Microsoft Office, specifically Word, Excel, PowerPoint, Outlook, SharePoint, Planner, OneDrive. Advanced Excel skills would be an advantage.
**Key information you need to know**:
- Hours: Full-time 9.00am to 5.30pm Monday to Friday
- Wellbeing programme
- Employee referral scheme
- Auto-enrolment pension scheme with Aviva
- Sickness pay
- 25 days holiday plus statutory bank holidays
- Birthday leave
- Private medical care
- Enhanced Maternity and Paternity leave
- Charity events
**Job Types**: Full-time, Permanent
Pay: £23,500.00-£25,000.00 per year
**Benefits**:
- Company events
- Company pension
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- Health & wellbeing programme
- On-site parking
- Private medical insurance
- Referral programme
- Sick pay
Schedule:
- Monday to Friday
**Experience**:
- Administrative: 2 years (preferred)
Work Location: In person
