Office Administrator

15 hours ago

Doncaster, United Kingdom Gleam Healthcare Ltd Full time

**Key Responsibilities**:
**Office Administration**
- Oversee daily office operations, ensuring administrative tasks are completed efficiently and accurately.
- Maintain organised records, files, and databases, ensuring data protection compliance. Organise and maintain files, both physical and digital, ensuring easy access to information.
- Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
- Coordinate meetings, including scheduling and preparing necessary materials.
- Utilise Google Suite, Adobe for document creation, spreadsheets, and presentations.
- Order and manage office supplies, ensuring stock levels are maintained.
- Prepare reports, letters, and other documents as required.

**HR and Compliance Support**
- Assist with maintaining employee records, including training compliance and staff documentation.
- Support the onboarding process for new employees, ensuring all necessary paperwork is completed.
- Track and update compliance documentation to meet CQC, HMRC, and Home Office requirements.

**Finance and Invoicing**
- Support the finance team with basic invoicing, expense tracking, and record-keeping.
- Assist in maintaining financial records and liaising with external suppliers when necessary.

**Scheduling and Coordination**
- Organise meetings, training sessions, and staff rotas to ensure smooth coordination.
- Manage diaries and appointments efficiently.
- Support care coordinators with logístical and administrative tasks as needed.

**Requirements**:

- Proven experience in an administrative role, preferably within healthcare or social care.
- Strong ability to work independently with mínimal supervision, while also collaborating effectively with a team.
- Excellent organisational and multitasking skills, with high attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and administrative software.
- Capable of typing efficiently with high accuracy for data entry tasks.
- Strong interpersonal skills to foster positive relationships within the team and with clients.
- Ability to handle confidential information with discretion and professionalism.
- Knowledge of CQC compliance and healthcare administration is an advantage but not essential.

**Why Join Us?**
- Part-time role (5 days per week - 10AM - 2PM) offering flexibility.
- Competitive salary based on experience.
- Opportunity to work in a supportive and professional team.
- Professional development and training opportunities.

**Job Type**: Part-time

Pay: £12.00-£13.00 per hour

Expected hours: 20 per week

**Benefits**:

- Employee mentoring programme
- Sick pay
- Transport links

Schedule:

- Monday to Friday
- Weekend availability

**Education**:

- A-Level or equivalent (preferred)

**Experience**:

- Customer service: 1 year (required)
- Administrative : 1 year (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: Office Administrator Doncaster
Expected start date: 07/07/2025

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