Secretary

1 week ago

Birmingham, United Kingdom Coulter Elite Resourcing Full time

Are you a passionate Secretary? And looking for an exciting new role?

Coulter Elite Resourcing are currently looking for a Secretary to work with their very well-established client based in Birmingham.

**Principle Responsibilities for the Secretary**:

- Transcribe and prepare all correspondence and documents through audio-typing and word processing, using Company precedents where appropriate;
- Operate case management system including storing documents electronically - organising and attaching to relevant matters.
- Familiarity with all relevant computer packages including, but not limited to: PDF Docs, document conversion and tracked changes.
- Deal with administrative routines as required to include scanning, faxing printing and photocopying.
- Be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner together with file opening, preparation of client care letters and terms and conditions, file closure and archiving.
- Understand how to use the strong room including searching for and retrieving documents and procedures for sending out original documents:

- Meets clients’ needs and ensure they are kept advised as necessary.
Make appointments, arrange meetings and maintain manager/fee earners diary as required including providing refreshments if necessary.
- Monitoring compliance and Lexcel requirements.
- Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the Company’s standards for client care.
- Be flexible as a member of the wider Family support team and assist with work as required, co-operating with peers and others, ensuring a co-operative team environment.
- Work within relevant administrative systems and procedures, particularly in the management of finances, recording time, preparation of bills and correspondence.
- Ensure the confidentiality of all the company’s and clients’ information.
- Appreciation of legal procedures and Company protocols.

**Person Specification for the Secretary**:

- Experience as a legal secretary/secretary, including the use of a digital dictation tool.
- Computer literacy, with strong working knowledge of Microsoft Office.
- Typing speed of at least 65 wpm/90% accuracy.
- Excellent attention to detail, including spelling and punctuation.
- The ability to communicate effectively at all levels, to remain calm and respond well in pressurised situations.
- The ability to organise own work effectively and plan well to meet required deadlines.
- Evidence of a problem solving “can-do” attitude and the ability to work effectively in a team environment experience of working in a professional organisation with the ability to demonstrate a basic knowledge of fee-earners’ work.

This is a full time permanent Secretary position, offering an annual salary of £20,000 - £24,000.

If this Secretary position sounds like you, please forward your interest to Simon at Coulter Elite Resourcing.

Coulter Elite Resourcing is an independent recruitment consultancy based in Peterborough, Milton Keynes and London supplying permanent, temporary and contract personnel, from office junior through to the highest levels of management both locally and nationally.

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