Project Coordinator

2 weeks ago

London, United Kingdom Accounting for International Development Full time

**Job description**

Our close partner is providing financial services guidance to a number of large development agencies & institutions around the world proving grants to NGOs. The International Development team works closely with these global clients - such as UNICEF, TheWorld Bank and the Gates Foundation ensuring their funds are managed approrpiately maximising the effectiveness of crucial development projects.

The Project Coordinator has to assist in providing project coordination for the full life cycle of any assignment offered to our clients; from the proposal process, contract management with the client, assignment planning, through to assisting with the reportwriting, and ultimately billing the client.

**Contract Responsibilities**
- Assist with proposal and tender submission, including preparing project budgets and schedules, liaising with prospective staff and ensuring all proposals are submitted within the respective deadlines
- Ensure that contracts are as per the issued proposals, that all terms agreed are in the organisations’ best interests and support the Managers/Partners in any contract administration required
- Plan the fieldwork of the project, including agreeing dates with the beneficiary, liaising with internal and external staff to ensure they can perform the required service on the agreed dates and that all parties have the necessary information to ensurethe project fieldwork runs smoothly
- Draw up contracts between our organisation and any subcontracted firm
- Monitor and track project progress and on our 'Control Schedule’ to ensure all stakeholders are kept up to date with any project developments and that deadlines are met
- Act as the point of contact for all stakeholders (including the client, the beneficiary, internal/external teams and management)
- Assist the manager in finalising of reports & deliver final product to client
- Monitor internal staff working hours & expenses incurred, to ensure project budgets are adhered to
- Check and process external suppliers’ invoices, making sure all days worked and expenses incurred are within the agreed budget, liaising with finance as and when issues arise
- Assist in client billing, ensuring that all bills issued are as per the contractual terms between the firm and the client, that all costs are accounted for, and that bills are paid by the client in a timely manner
- Create and maintain comprehensive project documentation for future use, ensuring that all projects are properly logged and can be used in future proposals/tenders
- Carry out required client onboarding procedures and compliance checks
- General: translate documents, maintain filing system of documentation by client and by assignment, assist with training new project coordinators, archive files when necessar

The Project Coordinator takes responsibility for specific clients and works closely with the respective Project Managers, Manager and Partner.
- **This is an amazing career opportunity for someone that want to work for a successful internationally focussed and diverse organisation truly making a difference in the world.**_

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