Operations Coordinator

7 days ago

Chester, United Kingdom Abbots Mead Ltd Full time

**Overview**

**Responsibilities**
- **Office-Based Responsibilities**:

- Coordinate daily maintenance schedules
- Act as the central point of contact between clients, subcontractors, and site teams.
- Maintain and update job management software and work order systems.
- Monitor job progress and ensure timely completion of scheduled maintenance.
- Track and manage inventory, materials orders, and delivery schedules.
- Preparing quotes following a site visit. Occasionally, type up the invoice and forward to the client when the job is complete.
- Support compliance with health & safety and industry regulations (e.g., RAMS, permits).
- Manage administrative tasks including filing, data entry, and supplier communication.

**Site-Based Responsibilities**:

- Conduct site visits to monitor work progress and quality of service delivery.
- Liaise with site supervisors and operatives to ensure adherence to schedules.
- Assist with onboarding new site staff and ensuring correct PPE and documentation.
- Ensure all staff follow health & safety protocols and company procedures on-site.
- Collect site reports, timesheets, and any variations to planned works.
- Support in resolving on-site issues quickly and efficiently with mínimal disruption.
- Coordinate subcontractor access and site logistics as needed.

**Operations Coordinator - Key SkillsTechnical & Operational Skills**
- Understanding of building maintenance operations and terminology (preferred but not essential)
- Ability to read and interpret job scopes, schedules, and basic site drawings (preferred but not essential)
- Proficient in Microsoft Office Suite (especially Excel, Word, Outlook)
- Basic knowledge of health & safety regulations and risk assessments (RAMS)

**Organisational & Planning Skills**
- Excellent time management and ability to prioritize multiple tasks
- Strong organisational skills to coordinate multiple sites, teams, and work orders
- Attention to detail when managing job logs, documentation, and compliance data

**Communication & Interpersonal Skills**
- Clear and professional communication with clients, operatives, and subcontractors
- Strong interpersonal skills to liaise effectively between office and site staff
- Problem-solving mindset with the ability to stay calm under pressure

**Adaptability & Initiative**
- Flexibility to work in both office and site environments
- Proactive approach to resolving issues and improving processes
- Ability to work independently as well as part of a team

**Other Desirable Skills**
- Full UK driving licence (for site travel) Possible Company Vehicle to use in certain circumstances
- Experience in a facilities or property maintenance environment (preferred but not essential)
- Knowledge of procurement processes and supplier coordination (preferred but not essential)

**Hours of Work**

08:00-16:30 Monday to Friday

**Job Types**: Full-time, Permanent

Pay: £29,640.00-£37,128.00 per year

Additional pay:

- Yearly bonus

**Benefits**:

- Company pension
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday
- Overtime

**Language**:

- English (preferred)

Work Location: In person

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