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Medical Team Secretary/administrator
2 weeks ago
Lead in the provision of a comprehensive, professional, effective secretarial and administrative service, for the Bed Placement team. To take a lead within the admin team for Data Quality.
You will be the first point of reference and as such must display a considerable degree of initiative, possess mature
judgement and maintain a calm, friendly and efficient manner when dealing with service users, their relatives, colleagues and visitors.
You will be required to work independently using initiative, and
Undertake nonroutine duties without direct supervision, working within broad procedural guidelines.
Responsibility for ensuring all correspondence is accurately and
appropriately presented using current methodologies and medical terminology used by the Team.
- To be highly skilled and experienced in the full range of secretarial work practices, software programmes, and specialised functional terms.
- To be highly proficient and expert in PARIS (Patient Record System), advising and guiding others in the Team, supporting new users and instructing them as necessary.
- To use proficient internet skills to access, search and retrieve data relevant to Team.
- To use touch typing, audio and shorthand skills as necessary in daily work to produce work in a timely manner.
- To use knowledge, and experience to meet the needs of the Teams by completing non-routine tasks on a daily basis.
- To update skills as necessary and attend mandatory training.
- To work unsupervised, on a daily basis, prioritising own workload,, using initiative as to what is routine and what is urgent.
- To use agreed guidelines/procedures and develop
knowledge/skills/qualifications when working autonomously and
managing own work.
- To participate in yearly appraisals with supervisor/line manager.
Hertfordshire Partnership University NHS Foundation Trust (HPFT) is an outstanding organisation with ambitions to match. We are one of just five mental health trusts to achieve an overall rating of ‘Outstanding’ from the Care Quality Commission, and our aim is to be the leading provider of mental health and specialist learning disability services in the country.
Our family of over 3500 members of staff provide health and social care for over 400,000 people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, and Norfolk, delivering these services within the community and several inpatient settings. We also deliver a range of nationally commissioned specialist services including Tier 4 services for children and young people, perinatal services, plus medium and low secure learning disabilities services.
The care we provide makes a fantastic difference to the lives of our service users, their families and carers - everything is underpinned by choice, independence and equality, with our Trust values embedded throughout:
**Our Trust values are**:
Welcoming. Kind. Positive. Respectful. Professional.
These values are at the core of who we are, everything we do, and how we do it
Would you like to be part of the HPFT family? Would you like work with us to ensure our service users live the fullest lives possible they can? Would you like to be supported in your career to be the best that you can be?
Then please read on
This is a very involved position with a great variety for someone wishing to get involved.
You will be expected to manage your workload during any shift
period in a reliable and efficient manner.
You must be flexible in your contribution to delivering the work of the Team.
You will require excellent keyboard skill, and the ability to input
accurate data whilst listening and communicating with callers, using audio and typing skills.
You will be required to be able to access information via the
Internet and Intranet and through other web based systems.
You will be required to effectively use printing machine to assist
them in collecting information
Please see attached Job Description and Person Specification before applying
