Executive Assistant to The Deputy Directors for

**Details**:
**Reference number**:

- 274071**Salary**:

- £28,412- £28,412 (London) or £25,324(National). For existing civil servants, the usual policy on level transfer & promotion will apply**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- Regeneration Grouping Leasehold and Private Rented Sector**Type of role**:

- Other**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Bristol, London, WolverhamptonAbout the job

**Job summary**:
The Department for Levelling Up, Housing and Communities (DLUHC) role is to make sure that through levelling up, everyone has the same opportunity to flourish. It means people everywhere living longer and more fulfilling lives and benefitting from sustained rises in living standards and well-being.

The Private Rented Sector and Leasehold (PRS&L) Directorate offers an exciting, dynamic, and friendly working environment, with the opportunity to improve the lives of millions of renters and leaseholders. PRS&L leads the policy and reform programmes for the private rented sector and for leaseholders, high priorities for the Secretary of State. Our work includes delivering the Renter Reform Bill, the Levelling Up Mission to drive up standards of privately rented homes, Leasehold Reform legislation and reform of the Leasehold Advisory Service arm’s length body.

As the Executive Assistant to the Directors and Deputy Directors puts you at the heart of the Team, meaning you will have a chance to build relationships with a wide range of people at all grades and stakeholders.

**Job description**:
The responsibilities of the role include:

- Proactively managing the diaries of the Director or Deputy Directors - resolving conflicting schedule requests and helping manage their time efficiently
- Arranging travel and overnight accommodation and managing expenses
- Co-ordinating internal and external meetings (including room booking, greeting and escorting of visitors, printing of agenda and meeting papers)
- Provide support to the Private Secretary, including the preparation of day packs and briefing
- Organising large staff events (both remote and in-person events, as applicable)
- Maintaining key business documents (org charts, induction packs, staff lists etc)
- Comprehensively briefing the DD on their diary and issues to be dealt with.

**Person specification**:
Person Specification:

- Excellent organisational skills and an eye for detail - the role requires very frequent reprioritisation in reaction to short notice changes and requests and managing a variety of task
- Resilience to working in a pressurised, fast-paced environment, which requires high levels of personal organisation
- Confidence in working with the senior leadership team
- Ability to concisely summarise a wide range of information.
- A strong sense of initiative and self-motivation
- although the role sits within a team, the role requires responsibility of your own workload often needing to be set by yourself rather than your line manager.
- Ability to communicate and build effective working relationships with internal and external colleagues - you will be expected to make arrangements on behalf of and for senior members of the civil service, with professionalism and integrity.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Working Together
- Delivering at Pace
- Managing a Quality Service

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths.**We are for everyone**

**We would strongly recommend that applicants get in touch with the vacancy manager to find out more information about this role.**

We are for everyone

DLUHC want to bring in a diverse workforce at all levels.

Most of our campaigns utilise multiple assessors and so it is possible that each of your answers would be viewed by different assessors.
- The assessor won’t be reading your answers sequentially.
- Do not assume that the same assessors will have read all of your answers.
- If talking about something in your first answer, make sure that you write the second answer as if you had not written the first (and so on)

**At sift, we will be assessing**

Behaviour (Lead Behaviour): Managing a Quality Service

Behaviour: Working together

Behaviour: Delivering at Pace

There is a 250 word limit per question.

In full the campaign will test the below Success Profile Elements:
Behaviours: Working together, Managing a Quality Service and Delivering at Pace

Strengths: Yes

**EO salary**
- **