Executive Assistant/office Manager

1 day ago

Cheadle, United Kingdom BAYMAN ATKINSON SMYTHE LIMITED Full time

Paying up to £36k, a large international company based in Cheadle is recruiting for an Executive Assistant/Office Manager to join their team for a 12 - 14 month contract. The role will be hybrid working - 3 days in the office and 2 days at home. Flexibleworking is also offered alongside 25 days holiday, onsite parking, and staff discount. **The Role** The Executive Assistant/Office Manager is a key role supporting a leadership team with administrative support, diary management and meetings/event planning whilst ensuring the office runs smoothly and efficiently and presents a professional "front of house"service. This role is also responsible for the day-to-day facilities management. This role will suit someone with previous office management, facilities and PA experience who can handle a wide ranging variety of tasks and use their initiative. Key accountabilities: - Managing diaries, organising meetings and appointments for the leadership team - Booking and arranging travel, transport and accommodation UK wide and internationally - Reminding the team of important tasks and upcoming events or deadlines - Organising events and meeting conferences, including annual and ad hoc social and engagement activities - Overseeing facilities management activities and co-ordinating actions - Assisting in the compilation and preparation of reports, presentations and meeting agendas, closely supporting the General Manager and Head of HR with ad hoc duties - Maintaining a discreet and confidential service at all times - Managing systems including PO requisitions and collating and filing expenses - Team management of 3 employees - Acting as the "go to" person for all employees in the building, managing facilities requirements as necessary - Facilitating the maintenance of the building, handling any maintenance issues and coordinating facilities to ensure a safe and maintained working environment at all times - Stock management of the office, including stationery equipment, furniture, IT equipment and kitchen consumables - Implementing and maintaining procedures/administrative systems - Liaising with employees, suppliers and customers - Managing vendor contracts and the price negotiation process - Managing the security of the office (access, fire drills and health and safety compliance) - Supporting with Health and Safety procedures and documentation - Supporting the onboarding of new starters and leavers - Provide cover for reception during absence and holidays **The Person** This will suit someone who has experience working in office management, facilities, and PA role within a fast-paced private sector organisation. You will have excellent organisational skills, with a flexible approach to working and a common-sense approach.You will be proactive and able to use your initiative and be quick-thinking. Excellent communication skills are essential and the ability to prioritise and work to deadlines, will also be required. This role requires someone with good MS Office skills anda professional who is able to maintain confidentiality when required.

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