Site Office Administrator

1 week ago

Manchester, United Kingdom Eastgate Engineering Services Full time

**JOB SPEC - Site Office Administration**

The role of Site Office Administrator will include but not be limited to the following tasks associate with the functional duties of site office administration. This position involves a variety of tasks ranging from basic office duties to more complex responsibilities, contributing to the overall success of the Projects.

**Key Responsibilities for the job include**:

- Deliver a broad range of administrative services including document control and data input
- Obtain supplier quotations, complete material requisitions for purchasing
- Compile delivery dockets and complete GRNs (Goods received Notes)
- Maintaining stock levels and purchasing of Equipment / Stationery for office
- Receive, sort, and distribute incoming mail and packages
- Completing Weekly time sheets from site for payroll purposes and agencies time-keeping records
- Administering the site Plant and Tool Register
- Assisting HR Department for onboarding personnel to site
- Assisting HR Department with Training Management System
- Participating in HSEQ Audits for ISO Purposes
- Managing travel plans, appointments and agendas of senior site management
- Assist managers and executives with administrative tasks
- Prepare reports, presentations, and other documents as requested
- Identify and resolve routine administrative problems
- Assisting colleagues whenever possible
- Adhoc assistance to all aspects of running an efficient and productive site office

**Key Competencies**:

- Demonstrate a proactive approach and positive attitude
- Good communication and interpersonal skills
- Good organisational skills with ability to prioritise workload, flexibility, and drive to finish key activities through to completion.
- Proficient in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint).
- Ability to multitask and prioritize tasks effectively
- Attention to detail and accuracy in work is essential
- Familiarity with office equipment such as printers and copiers.

**Job Types**: Full-time, Temporary contract
Contract length: 12 months

**Benefits**:

- Company events
- Company pension
- On-site parking

**Experience**:

- Maintenance: 1 year (preferred)

Work Location: In person

Reference ID: 10008

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