Personal Assistant

1 day ago

Chiswick, United Kingdom LCC Full time

LCC is an established and well-experienced multi-disciplinary design & construction company based in central and west London, with commercial projects in and around Greater London. We are seeking a Personal Assistant to provide comprehensive administrative and operational support to Director Level to ensure efficient and seamless daily operations.
- Prepare presentations, reports, and other documents as needed.
- Manage calendar and schedule appointments, meetings, and travel arrangements.
- Communicate effectively with all levels of staff, both internally and externally.
- Develop and maintain positive relationships with colleagues, clients, and other stakeholders.
- Accreditation calendars and scheduling with relevant departments.
- PDR (Performance Review) Scheduling
- Minute Meetings internally and externally.
- Working alongside office administration when workload is light.
- Research and compile data for various projects.
- Manage office supplies and equipment.
- Replenishing office refreshments
- Arrange for catering and other logístical needs for meetings and events.
- Organising social events.
- Recruitment advertising and scheduling.
- Updating High level works Pipeline
- Ad-hoc marketing and social media support such as ensuring accurate and up-to-date information about the company, its products/services, contact details and branding are available.
- Drop offs to stations and other locations during working hours. To perform other professional duties as requested by the Directors for non-business-related activities.
- Personal scheduling: Manage personal appointments and calendars.
- Travel arrangements: Oversee booking flights, hotels, and transportation for personal travel.
- Logistical support: Arrange for personal purchases like groceries, gifts, and lunch deliveries including personal errands e.g., Shopping, and replenishing stock.

Overall, you will be functioning as a trusted point of contact, managing the executive's time, schedule, and communication, while anticipating and proactively fulfilling their professional needs.

Skills, Abilities and Qualifications:

- Exceptional written and oral communication skills.
- Excellent word processing and IT skills, including knowledge of a range of software packages.
- Good organisational skills with the ability to multitask.
- Time management skills able to work under pressure to tight deadlines.
- Flexibility and adaptability to manage a range of different tasks.
- The ability to be proactive and take the initiative.
- Discretion and trustworthiness with an understanding of confidentiality issues.
- Excellent interpersonal skills.
- Attention to detail.

To apply, please submit your CV. Applications without CC and portfolio will not be considered.

**Job Types**: Full-time, Permanent

Pay: £24,000.00-£36,000.00 per year

Additional pay:

- Performance bonus

Flexible language requirement:

- English not required

Schedule:

- Day shift
- Monday to Friday
- Overtime
- Weekend availability

Work Location: In person

Expected start date: 06/10/2024

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