Executive Assistant

3 days ago

Chiswick, United Kingdom International SOS Full time

The Executive Assistant provides administrative support to two senior London-based Leaders of the Medical & Security Assistance Services team in order to ensure the efficient and effective performance of individuals, team and overall function.
- Assist in scheduling meetings, booking meeting rooms, arranging visitor passes, printing collateral, organizing catering and IT support
- Organise programmes, events, meetings / conferences in any global location arranging facilities and caterers, issue invitations, coordinate speakers and control budget
- Prepare agendas, notices and minutes
- Arrange business travel related logistics (flights, accommodation, transport, visas) as and when required
- Prepare monthly expense reports
- Coordinate leave requests, approvals and tracking of utilisation
- Coordinate all office facilities related matters relating to Medical & Security Assistance Services HQ team
- Assist with staff inductions and onboarding
- Create, maintain and update intranet, databases and spreadsheet files
- Create, update and maintain MSAS organisation charts
- In the absence of the executives, redirect queries from clients and employees and/or advise as appropriate
- Perform other duties as assigned

Required Skills and Knowledge
- Microsoft Outlook (ideally MS365), PowerPoint, Excel skills and ideally Visio and Sharepoint
- Organisational and administrative skills
- Ability to multi-task, prioritise daily and work in a fast-paced sometimes pressurised environment
- Excellent verbal and written communication skills
- Advanced calendar management as well as domestic and international travel arrangements skills
- Ability to work autonomously, strong attention to detail
- Strong and demonstrated problem solving skills
- Ability to produce high quality work whilst working towards deadlines and handling multiple priorities
- Ability to maintain confidentiality

Preferred Attributes:

- Experience in a professional services company is preferred
- Experience in a matrix organisation is preferred

Required Qualifications:

- Bachelor’s degree (or equivalent) preferred but not essential

Travel / Rotation Requirements:

- Occasional travel required to support face to face global team meetings and conferences

At International SOS, we offer a great working environment, thanks to our commitment to flexible working, diversity, and development. We encourage every person to be their personal best by creating an environment of inclusion, equality and support.

International SOS has been recognised as a Top Employer in the UK by the Top Employer’s Institute (TEI) for 2021.

  • Executive Assistant

    6 days ago

    Chiswick, United Kingdom BAT Full time

    BAT is evolving at pace into a global multi-category business. With products like VELO, VUSE and GLO we are on a mission to decrease the health impact of our industryTo achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey!British American Tobacco UK has an exciting opportunity for an Executive...

  • Executive Assistant

    2 weeks ago

    Chiswick, United Kingdom The British American Tobacco Group Full time

    BAT is evolving at pace into a global multi-category business. With products like VELO, VUSE and GLO we are on a mission to decrease the health impact of our industry. To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey! Job Opportunity: Executive Assistant – London, Chiswick British American...

  • Executive Assistant to The President's Office

    2 weeks ago

    Chiswick, United Kingdom Ad Warrior Full time

    **Executive Assistant to the President’s Office** **Location**:Chiswick **Salary**: Up to £26,000 per annum Our client is a unique institution, global in outlook and in practice, diverse and cosmopolitan in its cultures. A leading private and not-for-profit institution, they are accredited in the United States by the Middle States Commission on Higher...

  • Executive Assistant | Western Europe Leadership Team

    2 weeks ago

    Chiswick, United Kingdom The British American Tobacco Group Full time

    A leading global multi-category business in Chiswick is seeking an experienced Executive Assistant to support the Western Europe Leadership Team. The role involves managing complex schedules, coordinating high-profile meetings, and ensuring seamless operations in a dynamic environment. Applicants should have prior experience as an Executive Assistant,...

  • Executive Assistant

    17 hours ago

    Chiswick, United Kingdom BSI Full time

    Great that you're thinking about a career with BSI! Job Title: Executive Assistant & Events Coordinator (12-month fixed term contract) Location: Chiswick About the role We are excited to be hiring at BSI for a 12-month, fixed term contract Executive Assistant & Events Coordinator for our Commercial Directors. In this multifaceted role, you will be...

  • Strategic Executive Assistant to Western Europe Leadership

    6 days ago

    Chiswick, United Kingdom BAT Full time

    A leading global company in Chiswick, UK, is seeking an experienced Executive Assistant to support its Western Europe team. The role involves managing complex schedules, organizing international travel, and coordinating high-profile meetings. Ideal candidates should have prior experience assisting senior leaders and demonstrate strong organizational and...

  • Sales Executives

    4 days ago

    Chiswick, United Kingdom Talentspa Full time

    **Sales Executives** Due to an expansion and growth within our client. They are looking for Sales Executives to develop their sales teams, at their Wimbledon Park Honda, Chiswick Honda and their brand-new franchise MG Chiswick. You will gain industry leading experience, whilst building a rewarding career. They will provide you with a comprehensive training...

  • Digital Marketing Executive

    2 weeks ago

    Chiswick, Greater London, United Kingdom Ocuco Limited Full time £30,000 - £50,000 per year

    Company Profile:Ocuco Limited is a leading software solutions provider in the eyecare industry, dedicated to helping eyecare professionals streamline their operations and provide exceptional patient care. With a global presence and a focus on innovation, Ocuco has built a reputation for delivering cutting-edge technology and outstanding customer...

  • Furniture Sales Executive

    2 weeks ago

    Chiswick, Greater London, United Kingdom Homary Full time £50,000 - £70,000 per year

    Company DescriptionHomary is a global online platform specializing in home furnishings, offering a wide range of furniture, bath, lighting, décor, and more. By connecting consumers with top manufacturers worldwide, Homary is dedicated to providing high-quality, diverse, and exquisitely designed home products at affordable prices. As a trusted destination...

  • Retail Marketing Assistant

    1 week ago

    Chiswick, United Kingdom CHERY UK Full time

    CHERY UK, Chiswick, England, United Kingdom Retail Marketing Assistant CHERY UK officially launched in late August 2025 and has already made waves in the automotive industry — winning the Carwow Car of the Year Award within just months of entering the UK market. Backed by strong global momentum and an ambitious vision for growth, this is your chance to...