Secretarial Administrator
11 hours ago
We are looking for an experienced Secretary/Administrator for an immediate start ongoing temporary assignment based in Cardiff.
You will be required to provide a comprehensive, professional and confidential support service to the Director, through the provision of efficient and effective secretarial, administrative and project administration duties, while working flexibly and collaborativelyto support the wider
Directorate team.
Duties will include:
- To record all correspondence within the Directorate office and operate a system which disseminates information Board members and staff as directed.
- Collate relevant correspondence for quarterly
- Draft acknowledgement and responses to routine letters on behalf of the Director where appropriate.
- To provide a high level confidential secretarial support service to the Director
- To arrange regular meetings for the Director with external key stakeholders as requested by the Director.
- Manage the diary of the Director, arranging meetings and responding to invitations, assessing priorities and taking decisions to adjust appointments in accordance with changing circumstances.
- Manage an effective bring forward system, ensuring that the Director is fully briefed and prepared with all relevant paperwork prior to meetings.
- Undertake planning and arrangements for travel and accommodation in addition to preparing itineraries where necessary.
- Excellent communication skills, both written and verbal
- A good working knowledge of MS Office to include Word, Excel, and Outlook
- Excellent organisational skills and the ability to work to deadlines
- This is a full-time role working 35 hours, Monday to Friday.
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