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Pharmacy Administrator

2 weeks ago

London, United Kingdom 455 North London NHS Foundation Trust Full time

ADMINISTRATOR - within our restructured Hospital Division MDT Services
An opportunity has come up within our restructured Hospital Division for a full-time Band 4 Pharmacy Administrator to support our two pharmacy departments at Highgate Mental Health Centre and St Ann's Pharmacy.
You must be experienced, dedicated, reliable, proactive, and a flexible individual who is assertive and take the initiative in anticipating the needs of their teams.
You should be able to work autonomously as well as part of a team. Along with being able to demonstrate good verbal and written communication skills.
It is essential that you have experience in minute-taking and using Excel to intermediate level, along with good attention to detail.
North London NHS Foundation Trust (NLFT) is committed to improving mental health care across North London to deliver excellent services to our local people.
**Our Five-Year Strategy**:
1. We will provide consistently high-quality care closer to home.
2. With our partners in North London and each borough we will ensure equity of outcome for all
3. We will offer great places to work, providing staff with supportive environment to deliver outstanding care.
4. We will be more effective as an organisation by pioneering research, quality improvement and technology.
Why NLFT?
- We develop and retain our staff through leadership behaviours and managers programme.
- We promote flexible working and support staff with a range of health and wellbeing initiatives.
- NHS Discounts, generous annual leave, and NHS pension scheme
- **The post holder will be aligned with our Values**:

- We Are Kind
- We Are Respectful
- We Work Together
- We Keep Things Simple
- We Empower
- We Are Proudly Diverse

In order to meet the needs of the Trust you may be required from time to time to work at different locations to your normal place of work. This may mean that you are required to work at any location that fall under Barnet, Camden, Enfield, Haringey, or Islington. The Trust reserves the right to require staff to work at such other places or locations as it considers reasonable and necessary.
**Some of the key tasks in this role will be**:
To maintain and submit key performance data.
To raise orders for pharmaceutical sundries by using the purchasing system and submit them to authorised personnel for approval.
To maintain personnel records relating to payroll and sickness and absence on the direction of the Head of Pharmacy, collating any data as requested.
To process invoices & credit notes against receipts as to their correctness, quantity, and price, carrying out all necessary checks.
To be responsible for implementing, maintaining and updating departmental administrative procedures and systems.
General administrative functions
Manage e-rostering activities, ensuring rosters are accurate and up to date
Maintain and update the department leave calendar in Outlook, enabling managers to track staff schedules, leaves, and sickness efficiently.
Onboarding New Colleagues and de-boarding leavers
Facilitate orientation and ensure all onboarding documentation is completed
Provide general administrative support to the pharmacy department as required.
Please ensure you read the attached Job Description and Person Specification to ensure you meet the criteria.