Sales Invoicing Administrator

**Sales Invoicing Administrator**

**Location: Woodford Green - **Hybrid working available**
**We are recruiting for two positions of Sales Invoicing Administrator - Full Time 38 Hours Per Week and Part Time 30 Hours Per Week**

**Salary: £21,153pa during probation - £21,576 after successful completion of probation**

Ambient Support is a registered UK charity with over 25 years’ experience in providing care and support services for older people, people with a mental health need and people with a learning disability.

**We are looking for our **Sales Invoicing Administrator & Credit Control **to have**:
**Qualifications**:

- Bookkeeping qualification or QBE.

**Skills**
- Ability to communicate both verbally and in writing.
- Ability to work to deadlines
- Ability to work systematically
- Ability to work on own and as part of a team
- Ability to work under pressure.
- Excel, Word, Outlook and Microsoft Great Plains or other accounting packages

**Essential Work Experience**
- Experience of sales invoicing
- Experience in credit control.
- Knowledge of Excel to intermediate level able to write and understand formulas, use multiple sheets and linking different sheets.
- Balance sheet reconciliations
- Able to prioritise tasks.
- Time Management.

**Our Sales Invoicing Administrator & Credit Control will carry out the following duties**:
**Sales Invoicing**
- Liaise with operational managers to ensure sales data is gathered promptly and accurately.
- Ensure that contracts are received for all new services, and invoice details are correct to contract and are charged timely.
- Liaise with local authorities, PCT’s etc where there are any queries on contracts or contract prices.
- Ensure records of all invoicing and supporting documentation required to prepare invoices is maintained.
- Prepare invoices for services, as designated, ensuring that they are produced on a timely and accurate basis to ensure prompt collection of income due to Ambient Support
- Where appropriate arrange for direct debits mandates to be sent out and completed. Send letter and payment schedules to clients.
- Code all sales invoices and enter to Dynamics.

**Credit Control**
- Monitor aged debtors.
- Send statements to all private debtors on a monthly basis. Liaise with Support Managers and/or Area Managers where there may be any concerns.
- Check any unallocated cash for correct invoicing or receipt posted incorrectly. Do any transfers necessary.
- Chase all outstanding debts as per payment terms.
- Use existing systems to generate letters and follow ups.
- Any debts over 2 months old should be brought to the attention of the Line Manager.
- Check all credit balances and analyse to determine why the credit balance has arisen. Take remedial action and refund where appropriate.
- Where a client has died ensure correct documentation is received to ensure any refund is paid the correct person.
- Deal with any queries from Local Authorities, Clients or their representatives in a professional and courteous manner.

**Nominal Ledger**
- Reconcile Income accounts to contract terms at the end of each month.
- Post Bank entries.

**End of Year**
- Work closely with the Head of Management Accounts to analyse all income accounts and prepare file for Auditors. Do any variance analysis.
- Work closely with the Financial Controller to analyse any potential bad debts and calculate bad debt provision.
- Prepare any ad hoc reports or reconciliations required by the auditors.

**In return for your hard work, we offer our Executive Assistant’s**:

- 22 days plus 8 days for Bank Holidays (Pro rata to hours worked)
- Ambient Support operates a free employee benefits discount scheme. This gives discounts on many retailers on the high street and over the internet. We also offer a bike to work scheme and a childcare voucher discount scheme.
- Excellent career progression, extensive training and support will be provided.
- We also offer a wide range of qualifications including RQF (formerly NVQ/QCF) in Adult Social Care. There is opportunity to progress to more.
- Thorough induction, e-learning, classroom training including manual handling, dementia awareness and shadow shifts with experienced members of the team.
- To be a part of a company that believes all people are unique and they should be able to lead valued lives in their communities treated with dignity and respect, no matter their age, health condition or disability.

**Ref: INDLP - Want to take your first steps to join a new rewarding career? - Click apply