HR Administrator

Office Administrator - Full / Part time

**Our company**:

- The Pharmacist Network are a pharmacist led organisation who provide general practices nationally, with the delivery of pharmacist and pharmacy technician services. We pride ourselves on attracting and retaining likeminded individuals who are passionate about patient centred care, and we value a culture of positivity, transparency and excellence. There is a wealth of experience and expertise within our current workforce of 250+ Pharmacist and Pharmacy Technicians. _

We are looking for Office Administrator to support with the day to day running of the company at our head office within Wansbeck Workspace, you will work alongside a small team within the office while supporting the remote staff across the UK.

Salary below is will be **pro-rata** for this position.

**Administrator Job Description**:

- To handle all day-to-day administrative processes to the highest standard
- To maintain all databases and drives on our system and support the development of any new databases
- To assist support with on-boarding of new starters.
- To work as part of a team, to ensure the head office team is always working effectively and efficiently.
- To work closely with our Finance Team & Office Manager, Directors and PCNs to provide satisfactory administrative support.
- Supporting with administration tasks e.g. maintaining personnel files and maintaining the TPN database to ensure that our databases, training records and training agreements are up to date
- To assist the recruitment department with tasks which may include contract letters, maintaining personnel files and maintaining the TPN database pre-employment vetting checks; liaising with new recruits, DBS processing, obtaining references and making sure all relevant checks and documentation is in place prior to the start date.
- Being the first person for any Minute Taking requirements and thereafter typing up and sharing with the appropriate people within any expected prioritized timescale
- Recording staff absence and processing Absence and Back to Work forms
- Logging and scanning any paperwork
- Data input to internal database and spreadsheets.
- Typing Letters, reports and any other documentation that may be required
- Photocopying, Scanning, Filling and Shredding
- Assisting staff members with their own office and I.T skills.
- Housekeeping of all Databases and Data Drives on our system and the structuring of new databases
- Helping to maintain a safe, happy and clean office environment.
- End of day office sweep and locking up duties (Key Holder)
- Assisting in all manner of duties within an office environment
- Assisting with Virtual Office work via Teams.
- To undertake training and development activities as agreed with your Office manager
- Act in line with NHS healthcare ethos and values where we believe that everyone is of equal value, everyone is unique, could develop, has the right to enjoy valuable relationships and has the right to lead the life they choose
- You will ensure that all work is undertaken in accordance with health and safety legislation rules and regulations, following procedures and maintaining awareness of matters relating to duties of post. This job description is not an exhaustive list. The Office Administrator may be required to undertake other duties as directed by your Office manager, The Pharmacist Network Directors and Service Leaders.

**Equality and Dignity**

The post holder will be expected to adhere strictly to the principles of fairness and equality in carrying out the role. At all times the post holder will be required to show respect for and maintain the dignity of Pharmacists, the public and work colleagues. The Pharmacist Network will not tolerate any form of bullying or harassment, violence or aggression against its employees.

**Confidentiality**

Your attention is drawn to the confidential nature of the information collected. The authorized use or disclosure of pharmacist information or any other personal information, staff code of conduct and/or Data Protection Act 1998 is a disciplinary offence and could result in prosecution or action for civil damages under the Data Protection Act 1998.

**Administrator Requirements - Skills, Abilities, and Knowledge for Success on the Job**
- Qualifications GCSE or O level grade D or above in Math & English NVQ Level 1 or above Business & Administration Microsoft Word/ Excel/Power point - Intermediate level Skills/ competencies.
- Excellent verbal and written communication skills Accurate data entry skills with attention to detail and getting it right first time Customer service & good telephone manner.
- Excellent organisational skills Knowledge Up to date & relevant computer knowledge.
- Knowledge of general office equipment - photocopier, scanner, outlook and telephone systems A good understanding of equal opportunities, including commitment to the values of inclusion Experience 1 year in an office environment in