Portfolio Support Officer

**Details**:
**Reference number**:

- 328374**Salary**:

- £35,400 - £39,200- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- CO - Government People Group (GPG)**Type of role**:

- Project Delivery**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Bristol, South West England, BS2 0PS : Glasgow, Scotland, G2 8HS : Salford, North West England, M3 5BN : York, Yorkshire and the Humber, YO1 7PXAbout the job

**Job summary**:
The Government People Group exists to work with departments, professions, and functions to build a modern, effective Civil Service.

We support the government workforce with the right skills and capability. We are working with leaders to get the right people in the right jobs, with the right skills and continuous learning to excel in their roles.

We provide leadership, and in turn, create leaders with exceptional line management capability across departments, influencing partners in the wider public sector and beyond. This involves getting our retention and reward strategy right, to nurture specific skills, and create pride and resilience in our workforce.

Our role is also to provide system leadership across central government in pulling together back office services. Collectively, we help support the Cabinet Office’s priority to drive efficiencies, and reforms that will make government work better, to ultimately provide a better service to the public.

GPG delivers services for over 400,000 civil servants across government. It supports 1.5 million Civil Service and Royal Mail pension scheme members, and provides recruitment services for around 70 percent of the Civil Service.

The Corporate Services team is central to the smooth running of the Government People Group and delivering the organisation's strategic objectives. Composed of the Private Office, Communications, Portfolio Management, and Business Management teams, the Corporate Services team provides direct support to the Executive Team and sets the tone for engagement with our key stakeholders.

**Job description**:
The role of the Portfolio Support Officer is a post within the GPG Portfolio Management and Governance Team. This is an exciting role sitting at the centre of the organisation providing essential support to the running of the portfolio office to ensure the successful delivery of the GPG portfolio.

The role covers a diverse range of activities to support the day to day running of the team and delivery of the portfolio, to enable the smooth coordination of portfolio reporting and project management processes and controls. The role will engage with key stakeholders and programmes across Government People Group to deliver portfolio management information, reports and the coordination of governance meetings. You will also contribute to briefings for senior CO leaders and ministers. It will focus on working across disparate work streams and multiple programmes and projects, in order to understand and analyse priorities and project progress.

The post holder will work within a small team of specialist Portfolio, Programme and Project management experts and work collaboratively with SRO’s, Project Practitioners, Policy and Service leads, HR and Technical Experts.

**Key Responsibilities**
- Create and maintain portfolio data and management information and provide analysis of key portfolio data, including risks, planning and benefits
- Support the collation, drafting and production of Portfolio level reports including risks and benefits
- Implement and maintain appropriate systems to deliver a portfolio delivery map and enable effective planning and dependency tracking
- Provide secretariat support for portfolio meetings, governance boards and project profession community forums including: setting up meetings, commissioning papers, producing agendas and minute taking.
- Tracking and chasing up actions and monitoring delivery progress and action logs.
- Support delivery of professional services with a wider range of stakeholders on areas of a programme/project lifecycle and portfolio management controls, including risk, planning and benefits.
- Help report GPG’s progress to Senior Leaders, using a range of reporting mechanisms.
- Provide support to the Portfolio team which may include working on areas outside your own remit.

**Person specification**:

- Suitable for an individual with experience of working in a project or programme management office or with experience of planning, governance and risk.
- Good written and verbal communication skills across a wide range of stakeholders.
- Good understanding of governance structures and risk management.
- Suitable for an individual with good analytical skills and experience of working with spreadsheets.
- A relevant Proje