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Administration Officer
2 weeks ago
**About Monahans**
Monahans is a leading provider of accounting and business advisory services in the South West, with a rich heritage spanning over 120 years. With a network of offices across the South West region, we are committed to helping businesses thrive and grow by combining our traditional values with innovative approaches. We pride ourselves on fostering a supportive environment where professional growth and work-life balance are priorities. At Monahans, you will be part of a collaborative team that values your contributions and offers diverse career opportunities to help you achieve your professional goals.
**Purpose of the Role**
As an Office Administrator, you will provide an effective and efficient administration and support service to Partners, Managers, and Directors. This role is integral to the smooth running of our office, ensuring high-quality client service and operational efficiency.
**Key Responsibilities**:
- Produce a range of documents, including letters, reports, schedules, and accounts, meeting agreed deadlines.
- Meet and greet visitors to the Taunton office, ensuring a professional and welcoming experience.
- Manage the scanning and electronic filing of documents, including post, tax working papers, and files for Iris Resourcing, IPS, and Workiro.
- Update the Iris database, producing standard letters and maintaining accurate practice management data.
- Administer company secretarial tasks and file documents with HMRC or other authorities as required.
- Organise events and functions, including arranging facilities, refreshments, equipment, and invitations, ensuring smooth delivery within budget.
- Maintain meeting rooms to a high standard and oversee the organisation of incoming and outgoing courier items.
- Control and manage client records, ensuring prompt delivery and return.
- Proactively suggest procedural changes to enhance efficiency.
**Skills and experience**:
- Previous experience in an administrative role
- Ability to produce accurate and professional documents, including letters, reports, schedules, and accounts.
- Confident in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable with database systems such as Iris or similar platforms.
- Experience in electronic filing systems, including scanning, organising, and archiving documents efficiently.
- Knowledge of HMRC filing procedures or similar regulatory requirements is desirable
- Strong skills in updating and maintaining accurate records within database systems.
**You may be the sort of person who is**:
- Thrives in a fast-paced environment and enjoys a varied workload.
- Takes pride in delivering high-quality work and meeting deadlines.
- Builds effective relationships with colleagues and clients.
- Is proactive and solutions-focused, with a drive for continuous improvement.
**Benefits**:
At Monahans, we are dedicated to personal and professional growth, ensuring every team member feels valued and empowered. As part of the Monahans team, you can expect:
- Competitive salary with regular benchmarking and merit-based reviews.
- Health and wellness benefits including private health insurance, a healthcare cash plan, and an employee assistance program.
- Flexible working arrangements, including homeworking options and the opportunity to buy more annual leave.
- Generous support policies such as enhanced maternity and paternity pay, life assurance, and a pension scheme.
- Additional perks like the myMonahans benefits platform, volunteer leave, social events, and a cycle-to-work scheme.
Our mission at Monahans is to use our business as a force for good by making a positive impact on our community and driving positive change in the world.
We are committed to sustainable operations and encourage all our employees to contribute to our efforts in minimising waste, reducing our carbon footprint, expanding our community initiatives, upholding our ethical standards and supporting a culture that embraces difference and strengthens inclusion.
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, gender reassignment, pregnancy, maternity, race, religion or belief, disability, or age. If you require a reasonable adjustment during our recruitment process, please inform us.
**Job Types**: Full-time, Permanent
Pay: £24,000.00 per year
Schedule:
- Monday to Friday
- No weekends
**Experience**:
- Administration: 1 year (required)
Work Location: In person
