Secretary - Corporate

**The role**:
We are looking for an experienced Secretary to join our Corporate team in our London office.

**What will you do**:
**Diary and contact management**
- Proactively manage and maintain fee earners' diaries, making appointments and coordinating internal and external client meetings, meetings with legal directories etc and ensure all work activities are scheduled effectively, including the identification and resolution of potential challenges and clashes.
- Arrange the booking of conference rooms, video conference facilities, cars, refreshments, restaurants, and liaising with meeting attendees, both internal and external.

**Administrative tasks**
- Day-to-day administrative tasks such as photocopying, scanning and demonstrating the ability to delegate to appropriate department/s when necessary, e.g. for organising large volume printing, photocopying, document production.
- Organises document management, including closing of files, archiving and ensures that all relevant documents are filed electronically and paper-based, if required.
- Dealing with and submission of travel invoices and expense claims, and maintenance/filing of copies.
- Organising and maintaining up to date systems to ensure effective document management, including closing of files, archiving and ensuring all relevant documents are filed electronically and paper-based.
- Supporting fee earners, Secretarial Co-ordinator or Group Head on time recording (Rekoop), including exception monitoring and reporting as required.

**Preparation of key documents and correspondence**
- Typing and formatting of presentations, reports and legal documentation. Drafting letters and correspondence as required. Proof reading all work to ensure that completed documents are delivered accurately and to a consistently high standard.
- Preparation of agendas, presentations and meeting papers, including print production and timely distribution and chasing papers for meetings and ensuring that Lawyers have papers and adequate preparation time.

Formatting of bids, pitches and capability statements for clients typically in Word or PowerPoint; inputting edits to client facing documents, sourcing fee-earner CVs for pitches and coordinating the update of the CVs for the pitch then submission to the BD contact by required deadline and/or submission of pitch documents where online submission is required.

**What we are looking for**:
**Education / Qualifications / Experience**:

- Experience working as a Legal Secretary within a Corporate team.

**Knowledge and technical skills**:

- Experience of working with house styles.

**Here at Simmons & Simmons**:
We believe our people define us. Our working environment is genuinely collegiate with a supportive atmosphere and team ethos - we have a reputation for being a friendly culture which we are very proud of. An inclusive and diverse culture, our innovative approach and being truly international are just a few more things that make us, us.
- Competitive Offer Package including bonus's dependant on role/level, private medical insurance & pension contribution to name a few.
- Dress 'for your day' Code.
- Hybrid working approach of 2 days a week required in the office with flexibility dependant on role/team/client demands.
- A wide range of international offices including: Hong Kong; Dubai; Tokyo; Dublin; Milan; Bristol; Madrid; Singapore.
- All offices have their own artwork collections - with a Damien Hurst and a Tracey Emin in the London office. We have a long-standing history in supporting the art community especially up and coming artists.
- The creation of Simmons & Simmons Solutions - bringing together the best legal advice from our established legal teams with non-traditional capabilities that enhance, expand and differentiate the Simmons offering.
- We were ranked as a Times Top 50 Employer for Women and Top 30 Employer for Working Families in 2020.
- We have Social and Sport Committees contributing to Xmas & Summer parties, end of month drinks and various sporting events.
- We also have a range of Diversity Network Groups including LGBT+, Emerge (Race & Ethnicity) and The Number One Club (Women's network) who have organised various talks and events firmwide.