Billing Assistant

2 weeks ago

London, United Kingdom Career Legal Full time

Job Details

This law firm has an international network across 20 office locations and employs over 1000 lawyers. They have recently moved to amazing new offices that are ideally situated for a number of stations including Liverpool Street, Fenchurch Street or Cannon Street.

The Billing Asistant will assist the Billings & Collections team with managing inventory, including raising bills, monitoring time records, chasing unpaid bills, and liaising with partners and clients with regards to maximising billing and collections. The role will also provide support to the Legal Cashier to facilitate client account transactions.

**Responsibilities**:

- Liaising with partners and clients to maximise cash collections.
- Preparing bills in accordance with the firm's billing policies and UK VAT legislation, ensuring the bills are posted to CMS, signed by the Partner (either electronically or in person), saved to management workspace and sent out to the clients each month.
- Regularly reviewing the Prebill Manager and processing any changes as required.
- Escalating complex items or issues to the Finance Supervisor where necessary.
- Uploading any e-bills into the appropriate e-billing website and liaising with the e-billing team as necessary.
- Reviewing client/matter opening forms with reference to engagement letters and updating the inventory management system to ensure it properly reflects the terms of our engagements.
- Ongoing monitoring of matters to prompt billing and to ensure residual WIP is written off on completion of the matter as appropriate.
- Processing time transfers at lawyer and secretary request and recording reasons for transfers.
- Creating and distributing weekly WIP updates to clients when requested.
- Liaising with clients regarding Accounts Receivables on a monthly basis to ensure invoices have been received and dealing with any issues promptly. Monitoring and updating of comments in the Expert Collections module and escalating any issues to the Finance Supervisor/Collections coordinator.
- Processing write-offs in accordance with the firm's policy and saving evidence in the firm management system.
- Providing AR and WIP updates in response to audit queries as requested.
- Providing cover for the Legal Cashier (two days per week and holidays).
- Reviewing requests for payments out of client account, transfers between client and office accounts, and transfers between client accounts to ensure compliance with the Firms policies and the Solicitors Accounts Rules.
- Obtaining authorisation for client account transactions in accordance with the Firm’s approval policy.
- Entering approved payments into the online banking system.
- Providing ad-hoc support to the Legal Cashier as needed (e.g. clearing residual balances, performing bank reconciliations etc.).
- Knowledge of Work, outlook, Excel.
- A-levels or equivalent.
- Previous experience working in a Law firm.

Important Notice

  • Billings Assistant

    3 days ago

    London, United Kingdom Marks Sattin Full time

    A Billings Assistant is needed on a 6 month fixed term contract. To ensure prompt billing and increase the profile of the billing team whilst establishing close working relationships with the Sales and Sales Administration teams. They are particularly looking for an energetic person with strong communication, an eye for detail and interpersonal skills. The...

  • Billings Assistant

    2 weeks ago

    London, United Kingdom Cedar Full time

    Billings Assistant - Healthcare business **Salary**: £25,000 - 27,000 Location: London We are partnering with a leading healthcare business based in Central London who are looking for a Billings Assistant to join them on a 6 Month FTC basis As Billings Assistant your responsibilities will include: - Working closely with the team to manage the billing...

  • Billing Assistant

    2 weeks ago

    London, United Kingdom Ambition Europe Limited Full time

    We are delighted to be assisting a top US multinational Law firm in their recruitment for a Billing Assistant. This is a hybrid role with working hours 9:30-5:30, paying a very competitive salary. **Administration of attorney billing responsibilities** - Perform client billing and collection activities for assigned clients. - Monitor aging of unbilled fees...

  • Billing Assistant

    3 days ago

    London, United Kingdom Dechert LLP Full time

    This position works directly with the Partners and legal team assistants to prepare billing and submission for assigned clients. The Billing Assistant works independently to prepare client bills generated through the Aderant system from prebills, as well as bill finalization. The candidate will possess strong analytical acumen and superior customer...

  • Billing Assistant

    4 days ago

    London, United Kingdom Dechert LLP Full time

    This position works directly with the Partners and legal team assistants to prepare billing and submission for assigned clients. The Billing Assistant works independently to prepare client bills generated through the Aderant system from prebills, as well as bill finalization. The candidate will possess strong analytical acumen and superior customer...

  • Billing Assistant

    1 week ago

    London, United Kingdom Morgan Hunt Full time

    Morgan Hunt have collaborated with a top 50 US Law firm, operating on a global capacity. Proudly presented in the market with over 50 years' worth of experience, my client is seeking for an entry level Billing Assistant to join their experienced and well supported team of Legal Billers who operate out of the firms Central London Office. The Billing...

  • Billing Assistant

    3 days ago

    London, United Kingdom Dechert LLP Full time

    This position works directly with the Partners and legal team assistants to prepare billing and submission for assigned clients. The Billing Assistant works independently to prepare client bills generated through the Aderant system from prebills, as well as bill finalization. The candidate will possess strong analytical acumen and superior customer service....

  • Billing Assistant

    3 days ago

    London, United Kingdom Dechert LLP Full time

    This position works directly with the Partners and legal team assistants to prepare billing and submission for assigned clients. The Billing Assistant works independently to prepare client bills generated through the Aderant system from prebills, as well as bill finalization. The candidate will possess strong analytical acumen and superior customer service....

  • Billing Assistant

    2 weeks ago

    London, United Kingdom Ambition Europe Limited Full time

    Our client a leading International Law Firm, with over 100 years of experience, is recruiting for a Billing Assistant to join its busy finance team. Reporting into the Billing Manager the main duties will include; - Provide daily support to the Billing team - Distributing reports, producing bills, generating pro-formas and supporting schedules - Ensuring...

  • Billing Assistant

    3 days ago

    London, United Kingdom Ambition Full time

    **General Overview**: I am supporting a multinational Law Firm source a Billing Assistant to join the team on a permanent basis. The firm prides itself on its ability to deliver premium legal services and sound business judgement to its clients. They bring to their assignments a focus on quality, responsiveness and value for money. **Essential...