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Grants and Fundraising Administrator
2 weeks ago
The Lumos Foundation works to realise every child’s right to a family by transforming care systems around the world. Our vision is a world in which all children grow-up in safe and loving families within supported communities.
Founded in 2005 by author J.K. Rowling, Lumos partners with governments, civil society and young people with lived experience to transform care systems globally and advocate for family-based solutions that help children thrive. We ensure that families receive the support they need to stay together or reunite, and that children grow-up in family-based settings such as foster or kinship care, not institutions.
Despite clear evidence of the harms of institutionalisation, an estimated 5.4 million children worldwide continue to live in institutions. And a much larger number of children are at risk of institutionalisation - those living in poverty, experiencing domestic violence and abuse, and living in countries affected by conflict.
Informed by our impact and lessons-learned since we were founded, and by the current global situation facing children, Lumos is evolving its approach to deliver an ambitious new strategy under the leadership of a new CEO.
Lumos’ success will continue to be based not just on what we do, but on how we do it - our values. We embrace collaboration. We strive for excellence. We show respect. We always care. And we are passionate. We are Lumos.
**Position**:
**Job Title**: Grants and Fundraising Administrator
**Salary**:£27,000 per annum
**Contract Type**:4 months FTC
**Working Pattern**: Full time, 35 hours per week
**Reports to**: Director of Fundraising
**Group**:Fundraising and Engagement
**Job Function**:Officer
**Location**: London
The Grants and Fundraising Administrator will take responsibility for a range of tasks within the Fundraising Department, with a key focus on the efficient administration of all grants under management. The post-holder will ensure the grants administration process runs smoothly whilst also providing more general administrative support for the Director of Fundraising and the Fundraising team, including monitoring income and working on reconciliation with colleagues in the Finance team. Working within a small team, the post-holder will create a positive environment where colleagues can make use of efficient systems and processes and use their time to best effect, ensuring Lumos can secure voluntary income from a range of different sources.
**Requirements**:
**Grants Administration**
- Ensure that fundraising goals are met and that reporting requirements to donors are fulfilled in a timely manner.
- Monitor progress against milestones and outputs promised to donors in grant agreements.
- Update database records with reporting deadlines and requirements, grant opportunities, call reports, and other grants-related data.
- Prepare proposal and report packages with relevant attachments.
- Liaise with the Finance Division to provide donors with financial reports.
- Process grant agreements and award letters.
- Draft acknowledgment letters and other correspondence as needed.
- Draft templates and other materials which can be used and shared across the Fundraising team.
**Team Administration**
- Provide administrative support including scheduling meetings, preparing for and taking minutes at meetings, and responding to enquiries and requests for information.
- Lead on reconciling donations with Finance records on a weekly and monthly basis.
- Collate accurate information on activities and KPIs and prepare monthly and quarterly reports required for internal team management and to share with external agencies such as the Fundraising Regulator.
- Assist with prospect research and meeting briefings.
- Proof read proposals, reports, and other materials. Update the database (Salesforce).
**Other information**:
**Additional Information**:
This role will close at 5pm on 5 December 2024, with interviews taking place from Friday 6 December 2024.
We would love to answer any questions you might have so please get in touch
**Safeguarding Statement**:
