Procurement Administrator

**Role**:Procurement Administrator (Temp)

**Location**:Port of Grangemouth

**Hours**:Full-time, temporary contract - 3 months, with potential to extend

**Salary**:£23,905

Forth Ports is one of the UK's largest and most dynamic port operator groups, playing a key role in connecting the UK with Europe and beyond. As a multimodal ports owner and operator, we are at the forefront of delivering innovative port-related services. With our recent pledge to achieve carbon neutrality by 2032 and Net Zero status by 2042, we are committed to sustainability and driving the expansion of the UK's renewable energy sector, particularly offshore wind. Now is an exciting time to join our team as we embark on this transformative journey towards a greener future.

**About The Role**

Reporting to the Senior Category Lead, the Procurement Administrator will be responsible for delivering a comprehensive and efficient administrative and expediting support to the Procurement Department, ensuring smooth and timely operations. This includes managing documentation, maintaining accurate records, coordinating with suppliers and tracking the progress of purchase orders. Particular emphasis will be placed on expediting activities, such as following up with vendors to ensure on-time delivery, addressing delays or discrepancies and proactively resolving issues to maintain project timelines and operational efficiency. The role also involves fostering clear communication and collaboration between internal teams and external stakeholders to support the overall goals of the Procurement Department.

**Your key responsibilities will include**:

- Providing full and efficient general administrative support for the Procurement Department.
- Expediting all open purchase orders ensuring weekly execution and achievement figures are met.
- Collecting data to prepare reports and quotations as required.
- Supporting with maintaining contractor accreditation.
- Responding promptly to and resolving any invoice queries to full resolution.
- Maintaining all purchase orders within Integra to include supplier records, open order information and updating purchasing contracts.
- Establishing clear communication links between internal teams and external stakeholders and suppliers.
- Expediting open order book and overdue orders.
- Maintaining and updating the monthly order system and control receipts for payments relating to contract orders.

**What are we looking for**:
We are looking for an experienced and reliable administrator to assist the wider team during a busy period. Whilst the role is an initial 3 month fixed-term contract, there may be an opportunity to extend this further. Due to the nature of the role, we require this individual to work from the Port of Grangemouth full-time to be on hand with any requirements.

**Skills & Qualifications**:

- Demonstrated administration experience, ideally within a procurement environment.
- Strong attention to detail, coupled with good organisational, planning and problem solving skills.
- IT Literate - familiarity with procurement software, ERP systems and proficient knowledge of Microsoft Office (Word, Excel and Outlook).
- Excellent communication skills to effectively build and promote positive working relationships with colleagues across the business and external stakeholders and suppliers.
- Understanding of purchasing procedures, supplier evaluation and compliance standards.
- Proficient in managing a busy workload and work effectively within a team environment to meet set deadlines.

**Required Criteria**
- Excellent administration experience, ideally within a procurement environment
- Familiarity with procurement software, ERP systems and proficient knowledge of Microsoft Office
- Strong communication skills
- Attention to detail
- Full right to work in the UK

**Skills Needed**

**About The Company**

Over our 50 years of experience we have witnessed our ports grow to become important assets to support and deliver growth both for the UK and local economies.

The growth impact has been achieved due to the continued investments in our infrastructure, making sure that our ports are able to continually develop their services and support the growth of many industries.

Our people have played a significant role. They have delivered the highest quality of service through their expertise, loyalty and flexibility and, without them, we could not have built the strong reputation and the long term agreements with many customers that we have today.

**Company Culture**

Welcome to Forth Ports Careers. As a leading port operator, we employ over 1,100 people across our ports in Scotland and the Port of Tilbury in London.

A career in a port business is very rewarding. There is real variety within each role and significant opportunities for promotion and career development. Don’t just take our word for it; view the “Some of our People” section and the video below to gain insight into the kinds of jobs our employees d