Office and Finance Administrator
7 days ago
Are you organised and looking for a new opportunity in the world of recycling?
**KEY RESPONSIBILITIES**
**General office administration**
- Photocopying, faxing and filing any company documents
- Answer phone and forwarding all messages
- Providing support to reception during busy periods
- Maintain trusting relationships with suppliers, customers and colleagues
- Working closely with all functions - Finance, Human Resources, Front Office
**Accounts**
- Preparing monthly stocktake sheets for the site
- Processing stocktake information onto spreadsheets
- Printing off remittances
- Printing off purchase ledger invoices
- Entering invoices onto the stock control sheets
- Matching delivery notes and purchase orders to invoices
- Raising manual sales invoices and credit notes
- Ledger reconciliation
**Supplies**
- Checking, stocktaking (weekly) and advise if any stationery is required
- Topping up printers and photocopiers throughout the day
- In conjunction with HR maintain stock levels off PPE
**Reception Cover (as required)**
- Answering the phone and forwarding messages
- Greeting clients and advising staff of their arrival
- Arrange tea and coffee for meetings if required
- Checking meeting room is tidy after use
Any other adhoc work which may be required.
**KNOWLEDGE AND EXPERIENCE**
- Confident with Microsoft Office packages
- Previous/current experience of administration and finance (3 to 5 years)
- Polite telephone manner
- Excellent written and verbal communication skills
- Ability to manage time effectively and prioritise workloads effectively
- Excellent telephone skills and the ability to respond positively and effectively to staff. Competent in taking and forwarding messages accurately and promptly.
**PERONALITY PROFILE**
- Extremely organised
- Able to prioritise a changing to-do-list
- Excellent attention to detail
- Uses initiative
- Ability to work co-operatively with a wide variety of people
- Reliable, dependable and willing to ‘pitch in’ at all times
- High degree of confidentiality
**What's on Offer**
- Salary will be based on experience
- Friendly office environment
- Ability to learn from mentors
- Hours Monday to Thursday 08:00 - 17:00 and 08:00 - 15:00 on a Friday
- Company Pension Scheme
- 20 days Annual Leave plus Bank Holiday
- Close Down over Christmas
- On-site Parking
- Social Events
If you would like an informal chat call HR on 0121 500 4901.
**Benefits**:
- Casual dress
- Company pension
- Free parking
- On-site parking
Schedule:
- Monday to Friday
Ability to commute/relocate:
- West Bromwich: reliably commute or plan to relocate before starting work (required)
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