Fleet Coordinator

**About us**:
First Response Group (FRG) is a total security, risk, and facilities management solutions company. We are leading the way with new technologies and training and development to deliver a first-class service to our clients.

What makes us different is our people. Our mission is to motivate, support, and develop our employees by creating a culture of 'inclusion and happiness'. It is vitally important to us that everyone feels part of the team, contributes positively to company development, and shares in our successes.

We are an SIA approved contractor, an ACS Pacesetter, and hold four NSI Gold accreditations.

**About the Role**:
Are you ready to take the wheel and drive our fleet to excellence? As our Fleet Coordinator, you will be at the heart of ensuring our vehicles are in top shape, safe, and legally compliant. You will play a crucial role in keeping our operations running smoothly, optimising vehicle usage, and swiftly resolving any issues. Join us and be part of a dynamic team where your skills will make a real impact

First Response Group is not just a workplace. It is a vibrant community where passion fuels our excellence, integrity guides our conduct, empowerment shapes our successes, and a sense of community binds us together. We are pioneers in our field, and we seek to inspire every person to reach their maximum potential.

**Job Opportunity**:
**Fleet Maintenance & Repairs**:

- Coordinate regular servicing and maintenance of the fleet.
- Ensure all vehicles undergo necessary checks, repairs, and inspections in line with company policies and legal requirements.
- Liaise with third-party suppliers and service providers for vehicle repairs and maintenance.
- Monitor vehicle conditions and recommend replacements when necessary.

**Fleet Compliance**:

- Ensure the fleet complies with all relevant UK laws and regulations (e.g., MOT, road tax, insurance, emissions standards).
- Register all vehicles on relevant databases to maintain compliance with LEZ/ULEZ zones and government-controlled access points.
- Maintain accurate records for each vehicle, including insurance, service history, and licensing.
- Assist with fleet audits and inspections.

**Vehicle Allocation & Usage**:

- Allocate vehicles to drivers based on needs and priorities.
- Monitor and track vehicle usage to ensure efficiency and cost-effectiveness.
- Schedule vehicle usage to ensure optimal fleet utilisation.

**Cost Management**:

- Track and manage costs related to the fleet, including fuel, maintenance, insurance, and repairs.
- Implement measures to reduce fleet operating costs where possible.
- Manage parking fines and penalties, ensuring drivers are held accountable and repeat issues are escalated.

**Driver Support & Safety**:

- Provide support to drivers regarding vehicle-related issues.
- Ensure drivers are aware of and comply with all fleet-related policies and procedures, including health and safety regulations.

**Fleet Documentation**:

- Ensure all vehicle records are up to date and accessible.
- Prepare and submit necessary paperwork for vehicle licensing, taxation, and insurance renewals.
- Prepare regular reports on fleet performance, costs, and maintenance.

**Essential Skills**:

- Exceptional administration and coordination skills.
- Previous experience in fleet management, transport coordination, or a similar role is preferred.
- Experience working with vehicle maintenance schedules and compliance is beneficial.
- Strong organisational and time-management skills.
- Excellent communication skills.
- Ability to work well under pressure and handle multiple tasks.
- Knowledge of vehicle maintenance processes and relevant UK legislation.
- A qualification in transport management or a related field is advantageous (e.g., CPC - Certificate of Professional Competence).

**DEI Statement**:
What makes us different is our people. Our mission is to motivate, support, and develop our employees by creating a culture of 'inclusion and happiness'. It is vitally important to us that everyone feels part of the team, contributes positively to company development, and shares in our successes.