Administrative Assistant

2 weeks ago

Newtownabbey, United Kingdom McCloy Consulting Ltd Full time

McCloy Consulting is an engineering and scientific practice specialising in water and environmental engineering, with a head office in Newtownabbey and branches in Dublin, L’Derry and Tayside.

**The Role**

McCloy Consulting operates a hybrid working model, combining office and home-based work. However, the nature of this role requires a greater proportion of time to be spent in the office, and attendance at the Mossley Mill office will form a core part of the working arrangement.

**Duties and Responsibilities**:

- General admin/office duties, answering phone, filing, compiling and formatting reports, printing and binding, maintaining office supplies, etc.
- Assisting management and technical staff with the day-to-day running of the office; Project administration, logging enquiries, creating project folders, ensuring contracts are in place and database information is maintained and accurate.
- Assisting in maintaining ISO Quality, Environment, Health and Safety policy documentation, assisting in preparation for external auditing.
- Arranging meetings, staff briefings, writing and distributing meeting minutes, etc.

The successful individual will possess the following:
**Essential**
- Qualification to A-level or equivalent.
- A minimum of 2 years’ experience working in an office or administrative environment.
- Highly diligent and strong attention to detail
- Highly methodical and organised. Can follow protocol and procedures and implement updates.
- Excellent organisational, time management and interpersonal skills and experience working as part of a team.
- Can manage high volume of daily tasks from a range of sources.
- Motivated to see tasks through to successful completion, follows up on all ‘loose ends or missing information.
- Strong basic computer skills (MS Office, PDF editors, Adobe, Foxit) including formatting tools in MS Word
- Excellent spoken and written English
- Polite, courteous and professional.
- Answering phones
- Demonstrates and promotes benefits of consistent adherence to policies and procedures

**Desirable**
- Previous experience of working in an office environment (PA/ office administration/ accounts).
- Familiarity with administration of ISO Health and Safety, Environment, and Quality management systems.
- Familiarity / experience administering Microsoft SharePoint environment.

**How to apply**:
Reference ID: AA/2025

Hours: 32-39 per week

**Job Types**: Full-time, Part-time, Temporary

**Salary**: £25,000 per year

**Benefits**:

- Company pension
- Flexible schedule
- On-site parking, accessible by train and bus
- Hybrid working model
- Incentivised benefits scheme based on length of service (health cashplan, bonus leave, private medical insurance)

Schedule:
**Experience**:

- Office experience: 2 years minimum (required)

**Language**:

- English (required)

Work remotely:

- Hybrid working model

**Job Types**: Full-time, Part-time, Contract

Contract length: 12 months

Part-time hours: 24-39 per week

**Job Types**: Full-time, Part-time, Contract
Contract length: 12 months

Pay: £25,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Ability to commute/relocate:

- Newtownabbey BT36: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 2 years (required)

Work Location: In person

Reference ID: AA/2025

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