Personal Assistant to The Chairman and Managing

Founded in 1947 and over 75 years in business, Chelsom is a 3rd generation family business based in Blackpool. Chelsom is a market-leading designer, manufacturer, and supplier of decorative lighting to the global hospitality, cruise ship and residential sectors. With around 65 employees, the company operates from large offices, a production facility and over 100,000 sq. feet of warehousing space. Chelsom has an extensive range of standard lighting products, all of which are designed in-house by the design team led by Will Chelsom (Managing Director) and Robert Chelsom (Chairman). The cutting-edge designs are presented in a 300-page high quality catalogue, as well as within a world class website and in 2021 the company was awarded a Red Dot Award for product design. Supported by various in-house project management and operational functions, the Chelsom sales team services clients in the UK and around the world. Outside of the UK, Chelsom mainly focuses on core export markets of the USA, Mainland Europe and Middle East and their place as a leading exporter has not gone unrecognised as they have recently been rewarded with two Queen’s Awards for Enterprise in the International Trade category, firstly in 2017 and again in 2020 on the back of continued overseas growth.
An opportunity has arisen to support the very top executives in this exciting and fast-growing British family business. The purpose of the role is to support the Chairman and the Managing Director in all aspects of company and personal business and to provide general support to the Executive Assistant and Executive Team’s Office. Ad hoc support to various key departments will also be required as and when necessary.

**Main Duties**
- Manage the Outlook mailboxes for the Chairman and Managing Director as required
- Manage the diaries of the Chairman and Managing Director and co-ordinate use of the Boardroom
- Undertake copy typing and dictation
- Create and maintain spreadsheets and visual presentations
- Maintain electronic and hard copy files
- Meet and greet visitors and arrange lunches and refreshments
- Exercise discretion and maintain confidentiality in carrying out all responsibilities
- Assist in planning a wide variety of meetings including Quarterly Sales Meetings, Monthly Environmental Committee Meetings, meetings as required for the Board of Directors and Senior Management, Meetings with Suppliers and Customers and support the development of agenda, arrange catering and accommodation, and take minutes.
- Support the Managing Director and play an active role in offering administrative support in all aspects of Chelsom’s Environmental and Sustainability Strategy
- Communicate and liaise effectively with colleagues at all levels of the business including Directors, Sales Office, Sales Consultants, Production/Factory, Purchasing, Finance, and Marketing, PR and Communications
- Provide administrative support to the Executive Assistant for various aspects of new product development
- Support the Managing Director, Chairman and Executive Assistant with biennial catalogue production and website.
- Offer assistance to Marketing Department, which is currently overseen by MD and Head of Marketing

**Essential **Experience/Skills/Attributes
- High level of proficiency in use of all MS Office packages including Outlook, Word, Excel and Powerpoint and communication tools such as TEAMS, Zoom and Trello
- Excellent communication skills - verbal and written; and accuracy with numbers
- Strong organisational skills and time management
- Resilience and ability to adapt positively to change
- Ability to work under pressure and to prioritise a fast changing and varied workload
- Keen attention to detail
- Strong interpersonal skills and demonstrable teamwork and problem-solving abilities
- Ability to work proactively and with limited supervision
- Project management experience or experience of working in a project-led business
- Full driving licence

**Desirable** Experience/Skills/Attributes
- Experience of working in a manufacturing or product-based environment
- Interest in product design
- Experience of working in MS Dynamics

**Benefits**
- 25 Days holiday plus all bank holidays - increases to 30 days holiday plus bank holidays with service
- Company Pension Scheme
- Life Assurance Scheme
- Staff Discount on Products
- Health and Well Being Scheme
- Annual Bonus Scheme
- Cycle to Work scheme
- Technical & Electronic Scheme

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£30,000.00 per year

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work authorisation:

- United Kingdom (required)

Ability to Commute:

- BLACKPOOL (required)

Ability to Relocate:

- BLACKPOOL: Relocate before starting work (required)

Work Location: In person